What are the responsibilities and job description for the Real Estate Administrative Assistant position at L2R Consulting?
We’re seeking a proactive and detail-oriented Administrative Assistant with commercial real estate industry experience to serve as the right hand to the team principals and help drive day-to-day operations, marketing execution, listing preparation, and transaction coordination. You’ll also help formalize systems, manage our database, and ensure our listings and clients receive white-glove service.
Key Responsibilities
Administrative Operations
- Manage calendars, schedule meetings, and handle Zoom links for internal and client meetings
- Prepare buyer/seller documents, deal sheets, disclosures, and team contracts (Docusign, Compass tools)
- Organize and maintain internal trackers, digital files, and Compass compliance (Skyslope)
- Assist with invoices, vendor payments, and expense tracking
- Order office supplies and team promo items (cards, champagne, etc.)
- Maintain listing and transaction pipeline reports
- Coordinate post-closing follow-ups and testimonials
Listing & Deal Coordination
- Coordinate listing prep: order photos, schedule vendors (stagers, handymen, cleaners, movers)
- Upload listings to Compass, MLS, LoopNet, Crexi
- Prepare brochures, OM flyers, open house collateral, and disclosure packets
- Track listing performance and prepare seller updates (Compass, Zillow, Redfin)
- Manage offer paperwork, deal sheet creation, attorney coordination, contract execution
- Ensure compliance with Compass systems, generate commission invoices, finalize in Deal Closer
- Update all status changes across platforms
Marketing & Lead Management
- Design and send e-blasts, brochures, newsletters (Compass Marketing Center, Mailchimp)
- Manage team’s Instagram and Facebook pages; assist with content creation and posting
- Coordinate print campaigns and seasonal marketing drops
- Support marketing campaigns (including Google Ads and Facebook Ads if applicable)
- Oversee CRM maintenance, track Zillow leads, and request client reviews
Event & Client Support
- Plan client and broker events (venue, invites, food, promo items)
- Coordinate vendor and prospect meetings
- Support holiday, seasonal, and branding outreach campaigns
Qualifications
- Minimum 2 years in a support role (real estate, executive assistant, operations, or marketing)
- Experience in real estate (residential or commercial) strongly preferred
- Tech-savvy: Google Workspace, Docusign, CRM systems (Compass, FUB, Salesforce), Canva
- Strong writing, grammar, and communication skills
- Meticulous attention to detail and process-oriented
- Friendly and professional demeanor; able to handle clients, brokers, and vendors with confidence
- Real estate license is a plus, but not required
Compensation & Perks
- Competitive salary based on experience
- Performance-based bonuses
- Room for growth as the team expands
- Flexible hours with hybrid work setup
- Paid time off and Compass platform access
- Entrepreneurial, collaborative team culture