Executive Administrative Assistant

Executive Administrative Assistant

Location: Philadelphia, PA, Atlanta, GA or NYC

Hybrid schedule

Duration: Until Dec 30, 2025- possibility to convert to perm worker

Pay: $24-29 per hour

Overview:

The Executive Administrative Assistant provides essential office and location support activities to ensure efficient business operations. This role focuses on enhancing and following specific processes to maximize the efficiencies of business support services.

Key Responsibilities:

• Support Executive Leadership: Offer direct administrative support to executive leaders, including managing correspondence, drafting communications, and preparing presentations.
• Schedule Management: Organize and maintain the executive's schedule, coordinating meetings, conferences, and travel plans.
• Customer and Guest Interaction: Be the welcoming face for guests and customers, handle inquiries professionally both in-person and via telephone.
• Confidentiality Management: Protect sensitive information and maintain high levels of discretion.
• Documentation and Filing: Develop and maintain filing systems to provide historical reference, record meetings, and communications.
• Office Supply Management: Oversee the inventory and procurement of office supplies to ensure efficient operation.

Qualifications:

Education: Bachelor’s degree preferred or equivalent relevant work experience.

Experience: 2-5 years of similar work experience.

Core Competencies:

• Functional Knowledge: Proficient in processes and business software acquired through training and experience.
• Interpersonal Skills: Strong communication skills, adept at exchanging information and understanding others.
• Problem Solving: Capable of working within established procedures and contributing to new assignments.
• Leadership: Support and guide colleagues with less experience.
• Time Management: Efficient in prioritizing tasks and multitasking in a dynamic environment.

Technical Skills:

• Activity Coordination: Promptly completes tasks and communicates effectively about timelines.
• Approachability: Builds rapport with coworkers and customers, developing active listening skills.
• Initiative: Demonstrates proactive approach in task completion and team contributions.
• Results Orientation: Executes tasks as directed with a focus on achieving goals and outcomes.
• Written and Oral Communication: Clear communication tailored to the audience, assists in document and presentation preparation.