Assistant Project Manager

Direct placement with our client is seeking an assistant project manager to help service their expanding project portfolio within the federal building automation space.

Day to Day:

• Project management software including MS Office Suite including MS Project, commensurate with APM responsibilities.

• Manage project documents in SSI file system, update contract set documents, implement distribution of documents updates to project stakeholders• Review, track and distribute RFIs, Compose RFIs with oversight of PM and or Superintendent.

• Receive, review, track and process submittals. Understand how to review a submittal vs. specifications, project plans.

• Proficient in reading/interpreting construction documents including, basic structure of construction specifications, drawing structure details, schedules, and standard notation.

• Ability to take/compose meeting minutes, structure project meeting agenda.

• Understand contents to assist in the development and distribution of bid documents for trade RFPs.• Basic understanding of trade/subcontractor bid leveling and scoping sheet.

• Track material deliveries against project submittals, quality, quantify, and document.

• Understanding of building systems commensurate with APM level, basics of MEP systems.

• Ability to compose construction status report with photos and general descriptions

• Basic understanding of construction schedule development and ability to use MS Project to produce 2–4-week lookaheads to assist PM and Super.

• Understanding of purchasing process and ability to buy out trades commensurate with APM level under the supervision of PM. Write a basic scope of work.

• Process project closeout documents, quantify requirements, procure from subcontractors, track and process with owner through completion.

• Ability to communicate with clients and trades of various backgrounds and educational levels.

• Analyze data, compile reports as they relate to cost, POs, Inventory, and Scheduling.

• Ability to evaluate data and process the information to achieve understanding – mechanically inclined.

• Ability to communicate in both formal and informal written formats as they relate to group dynamics and technical writing as per company requirements.

• Handle and coordinate active calendars.

• Schedule and confirm meetings.

• Ensure file organization based on office protocol.

• Provide administrative support to the Construction Superintendent.

• Coordinate projects and ensure timely completion of tasks.

• Perform data entry and maintain accurate records in electronic systems. Proofreading and editing documents for accuracy.

• Monitor and report status of submissions to customers

• Collaborate with site personnel to obtain signed Project Status Reports every month

• Manage inbound/outbound cost accounting, including Schedule of Values (SOV) and percentage of work complete• Create and maintain PO, Submittal/Spec SO Logs

• Receive invoice Tracking directly, reconcile with Sage original PO. Reject if work is incomplete or not customer-accepted• Prepare Monthly Job Cost Summary Reports. Compare actual vs budget

• Pull status reports from SSHO and update schedules. Provide to PM for approval

• Identify subcontractors per RFP. Coordination and communication of all due dates• Create PSRs SOVs for new projects.

• Create job schedules

Must Haves:

• 2-5 Years of experience in commercial / industrial MEP or Construction Environments as they pertain to HVAC

• Knowledge of commercial construction and remodeling trades, practices, procedures, techniques, tools and equipment, materials, specifications, quality control, cost control, safety and applicable building codes.

• Proficient at reading and understanding MEP drawings and the associated schedules therein• Mathematical and analytical skills necessary to do material/labor estimates and create job cost reports

• This position requires the ability to pass drug screen• This position requires the ability to obtain and maintain a government secret clearance. Plusses: • Preferred candidates will possess APM certification from the PMI.• Preferred candidates possess Resident Management System (RMS) experience with the U.S. Army Corps of Engineers. • Preferred candidates will be able to travel