Office Manager

Office Manager

Location: Reston, VA (On-site)

Clearance Required: None

Position Summary

The Office Manager plays a key role in ensuring smooth day-to-day operations within a fast-paced IT / professional services environment. This position supports internal teams and leadership by managing office facilities, administrative processes, vendor coordination, and employee support while promoting efficiency, professionalism, and a strong workplace culture for both in-office and hybrid staff.

Key Responsibilities

Office & Facilities Management

• Oversee daily office operations to maintain an organized, professional, and client-ready environment.
• Coordinate facility maintenance, security access, office space, technology workspace requirements, and conference room reservations.
• Serve as liaison with landlords, IT vendors, cleaning services, utilities, and other vendors.
• Manage space planning and workstation setups for new hires and team reconfigurations.

Administrative & Team Support

• Provide administrative support to leadership and delivery teams, including scheduling, meeting coordination, and travel arrangements.
• Assist with onboarding logistics for new employees (equipment setup, badging, workspace preparation).
• Maintain internal office procedures, policies, documentation, and calendars.
• Support coordination of internal meetings, training sessions, and team events.

Vendor, Purchasing & Asset Management

• Manage purchasing and inventory for office supplies, technology accessories, and shared equipment.
• Track company assets (laptops, monitors, phones, peripherals) in partnership with IT.
• Coordinate contracts and renewals with office and service vendors.
• Ensure cost control and availability of operational resources.

Financial & Operations Support

• Assist with office operations budgeting and expense tracking.
• Process invoices, reconcile expenses, and liaise with accounting as needed.
• Support expense reporting and procurement workflows.

Employee Experience & Culture

• Serve as a go-to resource for employees regarding office needs and workplace logistics.
• Help coordinate internal communications, office announcements, and employee engagement activities.
• Support client-ready presentation and hospitality for onsite meetings or events.

Qualifications

• 3 years of office management or administrative leadership experience in an IT, consulting, or professional services environment preferred.
• Demonstrated experience working in a fast-paced, client-focused organization.
• Strong organizational, communication, and multitasking skills.
• Comfortable coordinating across IT, finance, HR, vendors, and leadership teams.
• Proficiency with Microsoft Office, Excel, SharePoint, scheduling tools, and basic asset-tracking systems.
• Ability to work independently, anticipate needs, and prioritize competing requests.

Core Competencies

• Operational efficiency and problem solving
• Vendor and asset management
• Professional communication and client-readiness support
• Budget awareness and expense tracking
• Attention to detail and confidentiality
• Adaptability within hybrid or rapidly scaling environments

Salary : $50,000 - $65,000