What are the responsibilities and job description for the Hufft: Office Operations Manager position at HufftProjects LLC?
Office Operations Manager
ABOUT US
Hufft is an architecture and interior design studio dedicated to creating meaningful concepts inspired by people and places. Throughout our 20-year history, Hufft has grown by deeply understanding the people and places that shape each project. Our forward-thinking approach results in innovative applications of form and materials with a thorough understanding of site and context.
We specialize in projects that require distinctive solutions to complex challenges, regardless of scale or project type. Whether crafting a one-of-a-kind piece of furniture or reimagining city blocks, we are guided by the people, places, and concepts that shape each project.
POSITION: OFFICE OPERATIONS MANAGER
We are looking for a full-time Office Operations Manager to join our team. We’re seeking a friendly and service-oriented individual with an ability to balance the day-to-day administrative needs of our office while also providing project-based support to other internal departments. Our ideal candidate has an attentive nature, professional demeanor and presence, and a positive attitude.
WHAT YOU’LL DO
- Greet guests, clients, employees, and vendors
- Answer phones and direct calls accordingly, monitor and answer various incoming general emails, and mage incoming and outgoing mail and packages
- Meeting coordination for all divisions, managing various calendars
- Manage inventory of kitchen and office supplies
- Maintain the functionality of meetings spaces, including technological needs
- Support office hardware and software needs, basic technology troubleshooting
- Liaison with various vendors, including Property Management and Security, that perform activities for the company
- Oversee continuing education requirements and licensing renewals
- Lead the planning, organizing and preparation for internal and internal and external company events
- Support various HR functions related to onboarding, offboarding and culture initiatives
- Other general office related duties
WHO YOU ARE
- Bright and welcoming to all guests
- Highly organized and detail-oriented
- Displays a high degree of professionalism, reliability, and discretion
- Strong interpersonal and time management skills
- Problem solver
- Someone who embodies Hufft core values: drive, service & excellence
QUALIFICATIONS
- 7 years working in an office environment
- Proficient in Microsoft Office, especially PowerPoint, Outlook, & OneNote
- Business degree or related coursework or experience preferred
WHY WORK WITH US?
Join a dynamic team of creative professionals in a collaborative environment that values innovation, quality, and a forward-thinking approach to design. We offer competitive compensation, excellent benefits, and opportunities for growth within the firm.
BENEFITS
- Medical benefits paid 50% of plan selected.
- Life Insurance sourced, company paid
- Voluntary Dental/Vision/Short- and Long-Term Disability
- Simple IRA savings plan with up to 3% company match
- Holidays and paid time off
- Referral bonus
Hufft is an Equal Opportunity Employer and welcomes all applicants. We are committed to creating an environment that celebrates diversity and values the perspectives it brings to our work.