Office Operations Manager

ABOUT US
Hufft is an architecture and interior design studio dedicated to creating meaningful concepts inspired by people and places. Throughout our 20-year history, Hufft has grown by deeply understanding the people and places that shape each project. Our forward-thinking approach results in innovative applications of form and materials with a thorough understanding of site and context.

We specialize in projects that require distinctive solutions to complex challenges, regardless of scale or project type. Whether crafting a one-of-a-kind piece of furniture or reimagining city blocks, we are guided by the people, places, and concepts that shape each project.

POSITION: OFFICE OPERATIONS MANAGER
We are looking for a full-time Office Operations Manager to join our team. We’re seeking a friendly and service-oriented individual with an ability to balance the day-to-day administrative needs of our office while also providing project-based support to other internal departments. Our ideal candidate has an attentive nature, professional demeanor and presence, and a positive attitude.

WHAT YOU’LL DO

• Greet guests, clients, employees, and vendors
• Answer phones and direct calls accordingly, monitor and answer various incoming general emails, and mage incoming and outgoing mail and packages
• Meeting coordination for all divisions, managing various calendars
• Manage inventory of kitchen and office supplies
• Maintain the functionality of meetings spaces, including technological needs
• Support office hardware and software needs, basic technology troubleshooting
• Liaison with various vendors, including Property Management and Security, that perform activities for the company
• Oversee continuing education requirements and licensing renewals
• Lead the planning, organizing and preparation for internal and internal and external company events
• Support various HR functions related to onboarding, offboarding and culture Initiatives
• Other general office related duties

WHO YOU ARE

• Bright and welcoming to all guests
• Highly organized and detail-oriented
• Displays a high degree of professionalism, reliability, and discretion
• Strong interpersonal and time management skills
• Problem solver
• Someone who embodies Hufft core values: drive, service & excellence

QUALIFICATIONS

• 7 years working in an office environment
• Proficient in Microsoft Office, especially PowerPoint, Outlook, & OneNote
• Business degree or related coursework or experience preferred