Office Admin/Accounting Coordinator

Position: Office Admin

Pay Rate: $32.00 – $37.00 /hourly

Location: Hayward, CA

Schedule: Monday - Friday | 8:00am - 5:00pm

Job Description

We are seeking an experienced and highly organized Office Admin & Accounting Coordinator to oversee daily office and accounting operations. This role serves as the operational backbone of the office, ensuring workflows are accurate, efficient, and consistently executed to a high standard.

Duties and Responsibilities

• Review and approve AP transactions, vendor payments, and billing entries prior to processing
• Oversee daily revenue reconciliation, AR tracking, and collections follow-up
• Perform bank and account reconciliations and resolve discrepancies
• Support payroll processing and ensure compliance with deadlines and documentation requirements
• Maintain office SOPs and ensure team adherence to documented procedures
• Serve as the primary contact for vendor communications, office supply management, and administrative operations
• Monitor and manage shared email and communication workflows
• Supervise Office & Accounting Assistants, providing workflow oversight and quality review
• Conduct employee check-ins, performance feedback, and support onboarding/training
• Prepare reports related to AR aging, expenses, and reconciliation status
• Coordinate with field operations regarding billing accuracy and work order documentation
• Identify operational issues and proactively recommend solutions to leadership

Qualifications

• 3–5 years of accounting or office operations experience
• Minimum 1 year in a lead, senior, or supervisory role
• Strong AP/AR knowledge and reconciliation experience
• Proficiency in QuickBooks or similar accounting software
• Strong leadership and accountability skills
• Excellent written and verbal communication abilities
• Highly organized with strong multitasking and workflow management skills
• Ability to work independently and take initiative in a fast-paced environment