What are the responsibilities and job description for the Project Coordinator position at Hays?
Role: Project Coordination
Location: Maplewood, MN Note: 4 days on site,1 day remote
JD:
Works with moderate work direction, and can identify issues/problems but may need assistance in resolving. Responsible for and authorized to manage the IT portion of a project. Responsibilities: Provide Leadership to all IT related aspects of the project. Integration (Planning) Management, Global alignment, Provide Scope, Cost and Resource Management for the project. Time Management, Resource planning, Quality Management, Communications Management, Risk Management and Procurement Management. Be objective in setting and assessing work, ensuring team buy-in.
Maintain the project plan, timeline, and RAID log (risks, actions, issues, decisions)
Coordinate with functional and technical workstream leads (finance, supply chain, IT, data migration) to track progress
Schedule and run status meetings; prepare agendas, minutes, and action trackers
Support testing coordination (UAT scheduling, defect tracking, sign-off documentation)
Assist with change management activities — training schedules, communications, stakeholder updates
Track project budget and vendor/resource allocation against plan
Prepare status reports and dashboards for steering committee and sponsors
Escalate risks and blockers to the Project Manager in a timely manner
Skills
Requirements
- 1–3 years project coordination or project management experience, ideally on ERP or large systems implementations
- Familiarity with SAP or S/4HANA a strong plus (not required)
- Proficiency with project tools (MS Project, Smartsheet, Jira, or similar)
- Strong organizational skills and attention to detail
- Clear written and verbal communication; comfortable working with cross-functional stakeholders
- CAPM or PMP (or actively pursuing) a plus
- Reports to: S4 Migration PMO Leal
- Project coordination and scheduling (MS Project, Smartsheet, or Jira)
- RAID log / risk and issue tracking
- ERP or large-scale systems implementation exposure (SAP/S4HANA a plus)
- UAT coordination and defect tracking
- Status reporting and dashboard creation for steering committees
- Stakeholder communication and change management support
- Meeting facilitation, agenda and minutes preparation
Education
Bachelors - Business Administration, or Management Information System, or related field.