What are the responsibilities and job description for the Operations Coordinator position at GTA (Global Technology Associates)?
Key Responsibilities:
- Prepare and process purchase orders and requisitions for internal customers within the market.
- Facilitate invoice approvals and process them through appropriate systems.
- Update tracking systems daily, ensuring data accuracy and completeness.
- Analyze project data using Power BI and internal Excel templates.
- Develop and maintain organized and complete files for projects and programs, monitoring for data integrity.
- Attend project meetings to anticipate upcoming needs and support ongoing tasks.
- Identify and communicate potential project cost changes and assist with forecast adjustments.
- Manage and maintain the repository of project documents for accuracy and accessibility.
- Communicate issues to management promptly before they reach critical status.
- Support vendor management activities where applicable.
Education & Certifications:
- High school diploma or equivalent required.
- Associate degree or equivalent (2 years of relevant work experience) preferred.
Experience & Skills:
- Minimum 2 years of experience in operational coordination or project support, including purchase order management.
- Proficiency in Microsoft Office Suite — particularly Excel, PowerPoint, and Word.
- Experience with Power BI and Smartsheet preferred.
- Strong organizational and administrative skills with attention to detail.
- Excellent verbal and written communication abilities.
- Ability to manage multiple tasks in a fast-paced environment.
- Strong interpersonal and problem-solving skills.
Job Type: Contract
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Application Question(s):
- How many years of experience do you have working in an operational or project coordination role, including purchase order processing?
- Are you proficient in Microsoft Excel, PowerPoint, and other Microsoft Office applications? Please describe your experience level.
- Do you have any hands-on experience with Power BI or Smartsheet for data tracking or reporting?
- Are you able to work on a hybrid schedule — onsite in Melville, NY (Tuesday–Thursday) and remotely on Monday and Friday?
- Can you describe your experience with managing invoices, vendor coordination, or purchase requisitions in a previous role?
- Current visa status
- Desired salary
Ability to Commute:
- Melville, NY (Required)
Work Location: In person
Salary : $20 - $25
