What are the responsibilities and job description for the Payroll Clerk position at Francis Howell School District?
Payroll Clerk JobID: 9718
Position Type
Support Staff/Payroll Clerk
Date Posted
12/9/2025
Location
Administration
Closing Date
12/14/2025
Additional Information: Show/Hide
Salary: $20.66
Hours: 8:00 AM - 4:30 PM
Reports To: Payroll Administrator
About Us
The Francis Howell School District (FHSD) is committed to excellence in education and dedicated support for all employees. We are currently seeking a detail-oriented Payroll Clerk to join our team. This role supports payroll processing and ensures compliance, accuracy, and confidentiality in all aspects of payroll operations.
Job Summary
The Payroll Clerk ensures the accurate and timely processing of employee payroll by compiling data, maintaining documentation, reconciling discrepancies, and responding to inquiries. This position plays a key role in maintaining compliance with applicable laws, contracts, and internal procedures.
Key Responsibilities
Audit Support
Education
FHSD offers a comprehensive employer-paid benefits package, including:
Position Type
Support Staff/Payroll Clerk
Date Posted
12/9/2025
Location
Administration
Closing Date
12/14/2025
Additional Information: Show/Hide
Salary: $20.66
Hours: 8:00 AM - 4:30 PM
Reports To: Payroll Administrator
About Us
The Francis Howell School District (FHSD) is committed to excellence in education and dedicated support for all employees. We are currently seeking a detail-oriented Payroll Clerk to join our team. This role supports payroll processing and ensures compliance, accuracy, and confidentiality in all aspects of payroll operations.
Job Summary
The Payroll Clerk ensures the accurate and timely processing of employee payroll by compiling data, maintaining documentation, reconciling discrepancies, and responding to inquiries. This position plays a key role in maintaining compliance with applicable laws, contracts, and internal procedures.
Key Responsibilities
Audit Support
- Assist with internal and external audits by providing supporting payroll documentation and explanations of procedures.
- Compile payroll data including time sheets, tax withholdings, and salary adjustments.
- Process a variety of payroll documents such as garnishments, COBRA contributions, and retirement plan updates.
- Support accurate and timely payroll distribution.
- Investigate and resolve payroll discrepancies related to timekeeping, benefits, and employee contributions.
- Maintain payroll records including tax returns, insurance forms, W-2s, stop payments, and other essential documents.
- Reconcile payroll account balances and prepare required reports for government agencies (e.g., Missouri Department of Labor, Workers' Compensation).
- Ensure compliance with labor contracts, state/federal laws, and district policies.
- Respond to inquiries from staff and external agencies about payroll procedures.
- Provide procedural guidance and assistance to departments and employees.
- Participate in staff meetings, training, and workshops.
- Work with the Payroll Administrator to complete payroll operations.
- Coordinate payroll processing activities with other departments.
- Perform additional related tasks as needed to ensure efficient payroll operations.
Education
- High school diploma or equivalent (required)
- Coursework or training in accounting, business, or payroll systems preferred
- Job-related experience required
- Previous payroll experience with software applications preferred
- Ability to prepare and maintain accurate records
- Proficient in using payroll software and Microsoft Office
- Strong attention to detail and organizational skills
- Basic accounting and payroll principles
- Knowledge of relevant labor contracts and state/federal payroll laws
- Familiarity with payroll taxes and insurance reporting
- Handle confidential information with integrity
- Communicate effectively with diverse groups
- Meet deadlines and manage competing priorities
- Analyze data and resolve discrepancies with accuracy
FHSD offers a comprehensive employer-paid benefits package, including:
- Medical and dental plan options
- Vision coverage
- Employee Assistance Program (EAP)
- District-paid basic life insurance ($75,000)
- District-paid Short-Term Disability
- Paid holidays and vacation
- Family coverage, long-term disability, and additional life insurance options available at employee's expense
- Frequent sitting with occasional walking and standing
- Some lifting, carrying, and fine finger dexterity may be required
Salary : $21