What are the responsibilities and job description for the Accounts Payable Clerk position at Potamkin Payroll?
As an Accounts Payable Specialist at Potamkin Hyundai, you will play a critical role in managing the dealership's financial obligations by accurately processing vendor invoices and ensuring timely payments. You will be responsible for maintaining vendor relationships, reconciling accounts, and resolving discrepancies to support the smooth operation of the dealership. This position requires strong attention to detail, organizational skills, and the ability to work effectively with vendors and internal departments.
Responsibilities:
1. Receive, review, and process vendor invoices for goods and services received by the dealership, ensuring accuracy and completeness of documentation.
2. Verify invoice details, including prices, quantities, and terms, against purchase orders, contracts, and receiving reports to confirm accuracy and authorization.
3. Code invoices with appropriate general ledger account codes and cost centers, ensuring proper allocation of expenses and adherence to accounting standards.
4. Obtain approval for invoices from department managers or authorized personnel, resolving any discrepancies or issues as needed.
5. Enter invoice data accurately into the dealership's accounting system, including invoice amounts, payment terms, and due dates.
6. Reconcile accounts payable ledger to ensure accuracy and completeness of transactions, investigating and resolving any discrepancies or outstanding balances.
7. Prepare and process electronic payments, checks, and wire transfers to vendors in accordance with payment terms and internal controls.
8. Monitor accounts payable aging reports to track payment due dates and prioritize payments to maximize cash flow and minimize late fees.
9. Maintain vendor records, including contact information, payment terms, and purchase history, to facilitate efficient communication and payment processing.
10. Assist with month-end and year-end closing activities, including reconciling accounts payable balances, preparing accruals, and generating financial reports as needed.
Joining our team as an Accounts Payable Specialist offers an exciting opportunity to contribute to the financial stability and efficiency of the dealership. If you are detail-oriented, organized, and have a strong background in accounting, we encourage you to apply and become part of our dealership's finance team.