Executive Assistant Office Manager

***This is not a job directly with ForceBrands***

Must be in office 10 hours per week in Midtown New York, NY office

Start Date: July 15th

Key Responsibilities

• Supervise cleaning staff.
• Sort and distribute mail.
• Manage executive calendars, meetings, travel, and communications.
• Prepare presentations, reports, agendas, and meeting materials.
• Track priorities, action items, and key projects.
• Handle confidential information with professionalism and discretion.
• Support special projects and strategic initiatives.
• Oversee daily office operations and maintain an organized, professional workplace.
• Manage office supplies, equipment, facilities, and vendor relationships.
• Coordinate office maintenance, events, and employee engagement activities.
• Manage office purchasing, expenses, and administrative procedures.
• Assist with expense reports, invoices, and operational workflows.
• Coordinate activities across departments and ensure timely follow-through.
• Serve as a primary point of contact for employees, clients, vendors, and visitors.

Qualifications

• 2 years of executive support, office management, or administrative experience.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities with attention to detail.
• Proficiency with Microsoft Office, Google Workspace, and business productivity tools.
• High level of professionalism, discretion, and accountability.