What are the responsibilities and job description for the Financial Services Officer (20178) position at Florida Agricultural and Mechanical University?
Position Vacancy Announcement
Florida A&M University's Student Financial Services is pleased to announce the acceptance of qualified applications for the Financial Services Officer vacancy.
Responsibilities
Collect and secure cash/non cash payments received in the University's Cashier's Office to include: enter chartfield information from non cash deposit transmittals received from University's Cash Collection sites and other sections of the University's Controller's Office to include Student Accounts, Accounts Payable and General Accounting; Prepare receipt document via PeopleSoft; record reciept number and date on transmittal, provide a copy of receipt to customer;Verify accounting entries are entered per chartfield information from departmental deposit transmittal; Safeguard and maintain an established change fund used in daily operations; Collect monies from students due to the University for outstanding charges; Determines accounts receivable assessment from PeopleSoft data; Count funds received, compare to charges, issue change if appropriate and secures money in cash drawer; Obtain required identification from the maker of personal checks and verify that the remitter and/or student is not on a dishonored check list; Process all personal checks received in person via the Elavon Check Guarantee System; Record and update collections in PeopleSoft via Financials module; and verify non-cash transactions received against departmental deposit transmittal.
Ensure that accounting entries are entered per departmental deposit transmittals; Reconcile actual daily collections to total per PeopleSoft Student Financials and Financial subsystems; Prepare daily cash/non-cash report for transactions by tender, the operating change fund amount, amount of deposit from PeopleSoft total, and any overage/shortage; Maintain cash out log to record the issuance of change from cashier's checks and money orders; Separate deposit from the change fund and prepares appropriate deposit slip for verification by Supervisor; Secure change fund in money tab; Provide excellent customer service to students, parents and University community; Collect, analyze, interpret and quantify all student accounts and financial aid data using PeopleSoft to assess the student's information; Disburse private scholarship checks made payable to the student using established guidelines and procedures; Provide student account and write off information to students as needed; Research and respond to telephone and written requests; and other related duties as assigned.
Minimum Qualifications
High school diploma or equivalency and two years of related experience in financial or accounting field; or bachelor's degree in appropriate area of specialization.
Recommended Competencies
Knowledge of basic accounting systems and practices;
Ability to perform accurately in a detail oriented environment;
Knowledge of collection and/or cash handling procedures and ability to perform monetary transactions;
Ability to compile, review, and reconcile data for accuracy, completeness, and compliance;
Ability to communicate effectively, verbally and in writing;
Knowledge of basic electronic data processing as it applies to fiscal and accounting activities;
Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations;
Ability to prioritize, organize and perform multiple work assignments simultaneously;
Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices; and,
Ability to establish and maintain effective working relationships.
Pay Plan
This is an USPS (University Support Personnel System) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University is an Equal Opportunity Employer.
Time Limited Position
This position is "time-limited". Time limited positions are funded by a contract or grant, auxiliaries and local funds having a defined expiration date. Persons hired in such positions are eligible to attain permanent status with the University but are not entitled to retention rights in the event of the expiration and/or non-renewal of the contract or grant.
Schedule
This is an 8:00 a.m. - 5:00 p.m., in person position.
Veterans'
Preference will be given to eligible Veterans’ and spouses of Veterans' as required by Florida Statutes.
Florida A&M University's Student Financial Services is pleased to announce the acceptance of qualified applications for the Financial Services Officer vacancy.
Responsibilities
Collect and secure cash/non cash payments received in the University's Cashier's Office to include: enter chartfield information from non cash deposit transmittals received from University's Cash Collection sites and other sections of the University's Controller's Office to include Student Accounts, Accounts Payable and General Accounting; Prepare receipt document via PeopleSoft; record reciept number and date on transmittal, provide a copy of receipt to customer;Verify accounting entries are entered per chartfield information from departmental deposit transmittal; Safeguard and maintain an established change fund used in daily operations; Collect monies from students due to the University for outstanding charges; Determines accounts receivable assessment from PeopleSoft data; Count funds received, compare to charges, issue change if appropriate and secures money in cash drawer; Obtain required identification from the maker of personal checks and verify that the remitter and/or student is not on a dishonored check list; Process all personal checks received in person via the Elavon Check Guarantee System; Record and update collections in PeopleSoft via Financials module; and verify non-cash transactions received against departmental deposit transmittal.
Ensure that accounting entries are entered per departmental deposit transmittals; Reconcile actual daily collections to total per PeopleSoft Student Financials and Financial subsystems; Prepare daily cash/non-cash report for transactions by tender, the operating change fund amount, amount of deposit from PeopleSoft total, and any overage/shortage; Maintain cash out log to record the issuance of change from cashier's checks and money orders; Separate deposit from the change fund and prepares appropriate deposit slip for verification by Supervisor; Secure change fund in money tab; Provide excellent customer service to students, parents and University community; Collect, analyze, interpret and quantify all student accounts and financial aid data using PeopleSoft to assess the student's information; Disburse private scholarship checks made payable to the student using established guidelines and procedures; Provide student account and write off information to students as needed; Research and respond to telephone and written requests; and other related duties as assigned.
Minimum Qualifications
High school diploma or equivalency and two years of related experience in financial or accounting field; or bachelor's degree in appropriate area of specialization.
Recommended Competencies
Knowledge of basic accounting systems and practices;
Ability to perform accurately in a detail oriented environment;
Knowledge of collection and/or cash handling procedures and ability to perform monetary transactions;
Ability to compile, review, and reconcile data for accuracy, completeness, and compliance;
Ability to communicate effectively, verbally and in writing;
Knowledge of basic electronic data processing as it applies to fiscal and accounting activities;
Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations;
Ability to prioritize, organize and perform multiple work assignments simultaneously;
Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices; and,
Ability to establish and maintain effective working relationships.
Pay Plan
This is an USPS (University Support Personnel System) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University is an Equal Opportunity Employer.
Time Limited Position
This position is "time-limited". Time limited positions are funded by a contract or grant, auxiliaries and local funds having a defined expiration date. Persons hired in such positions are eligible to attain permanent status with the University but are not entitled to retention rights in the event of the expiration and/or non-renewal of the contract or grant.
Schedule
This is an 8:00 a.m. - 5:00 p.m., in person position.
Veterans'
Preference will be given to eligible Veterans’ and spouses of Veterans' as required by Florida Statutes.