What are the responsibilities and job description for the Coordinator, Accounting (20250) position at Florida Agricultural and Mechanical University?
Position Vacancy Announcement
Florida A&M University's Office of the Controller is pleased to announce the acceptance of qualified applications for the Coordinator, Accounting (Accounts Payable Supervisor) vacancy.
Responsibilities
This position involves supervisory and accounting work that requires the application of accounting and auditing concepts in accordance with regulations governed by state and federal agencies. The role demands knowledge and understanding of Florida Statutes 215.422. This position reports to the Assistant Controller and provides direct oversight of Accounts Payable and Document Imaging operations. The role includes supervision of two (2) program assistants and four (4) accountants.
The Key Duties And Responsibilities Are
Directly supervise Accounts Payable and Document Imaging operations; Ensure compliance with University regulations, Florida statutes, and internal operating procedures; communicate requirements clearly to staff and provide necessary resources; Conduct and document performance evaluations promptly per University guidelines; Employ accountability measures for compliance; Supervise, train, mentor, and conduct performance reviews for AP processors; Monitor vendor payments for compliance with prompt payment guidelines.
Track invoice processing, production errors, budget exceptions, unposted vouchers, invoice resolution, and document management; Assist with processing invoices for payment when necessary to ensure payment compliance; Troubleshoot vendor and invoice payment issues; Resolve complex vendor inquiries or discrepancies; Work closely with other departments to resolve invoice and payment issues; and review policies and procedures for efficiencies and recommend process improvements.
Manage the Invoice Resolution queue and spreadsheet to ensure aging invoices are escalated and resolved in a timely manner; Collaborate with General Accounting, Financial Reporting, Human Resources, Contracts and Grants and Cash Management teams; Assist in preparing work papers for year-end financial statements and other fiscal reports; Support preparation of 1099 Forms; Perform day-to-day operations, month-end and year-end closing, and financial statement preparation; and assist in maintaining financial accounting systems and ensuring internal controls.
Minimum Qualifications
Bachelor’s degree in an appropriate area of specialization and two (2) years of related experience; or master’s degree in an appropriate area of specialization.
In accordance with Florida Statute 112.219, relevant work experience may substitute for the required education: 4 years of experience in lieu of a Bachelor’s, or 6 years in lieu of a Master’s.
Recommended Competencies
Highly proficient knowledge of electronic data processing as it applies to fiscal and accounting activities;
Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations; and,
Ability to analyze, understand, and interpret policies, procedures, goals, and objectives.
Licenses and Certifications
Positions assigned to the specifications may have additional requirements such as possession of a State of Florida CPA certificate.
Pay Plan
This is an Administrative and Professional (A&P) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University is an Equal Opportunity Employer.
Florida A&M University's Office of the Controller is pleased to announce the acceptance of qualified applications for the Coordinator, Accounting (Accounts Payable Supervisor) vacancy.
Responsibilities
This position involves supervisory and accounting work that requires the application of accounting and auditing concepts in accordance with regulations governed by state and federal agencies. The role demands knowledge and understanding of Florida Statutes 215.422. This position reports to the Assistant Controller and provides direct oversight of Accounts Payable and Document Imaging operations. The role includes supervision of two (2) program assistants and four (4) accountants.
The Key Duties And Responsibilities Are
Directly supervise Accounts Payable and Document Imaging operations; Ensure compliance with University regulations, Florida statutes, and internal operating procedures; communicate requirements clearly to staff and provide necessary resources; Conduct and document performance evaluations promptly per University guidelines; Employ accountability measures for compliance; Supervise, train, mentor, and conduct performance reviews for AP processors; Monitor vendor payments for compliance with prompt payment guidelines.
Track invoice processing, production errors, budget exceptions, unposted vouchers, invoice resolution, and document management; Assist with processing invoices for payment when necessary to ensure payment compliance; Troubleshoot vendor and invoice payment issues; Resolve complex vendor inquiries or discrepancies; Work closely with other departments to resolve invoice and payment issues; and review policies and procedures for efficiencies and recommend process improvements.
Manage the Invoice Resolution queue and spreadsheet to ensure aging invoices are escalated and resolved in a timely manner; Collaborate with General Accounting, Financial Reporting, Human Resources, Contracts and Grants and Cash Management teams; Assist in preparing work papers for year-end financial statements and other fiscal reports; Support preparation of 1099 Forms; Perform day-to-day operations, month-end and year-end closing, and financial statement preparation; and assist in maintaining financial accounting systems and ensuring internal controls.
Minimum Qualifications
Bachelor’s degree in an appropriate area of specialization and two (2) years of related experience; or master’s degree in an appropriate area of specialization.
In accordance with Florida Statute 112.219, relevant work experience may substitute for the required education: 4 years of experience in lieu of a Bachelor’s, or 6 years in lieu of a Master’s.
Recommended Competencies
Highly proficient knowledge of electronic data processing as it applies to fiscal and accounting activities;
Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations; and,
Ability to analyze, understand, and interpret policies, procedures, goals, and objectives.
Licenses and Certifications
Positions assigned to the specifications may have additional requirements such as possession of a State of Florida CPA certificate.
Pay Plan
This is an Administrative and Professional (A&P) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University is an Equal Opportunity Employer.