Office Administrator

Expected hourly rate for this position is $25.00 - $35.00 depending on experience

Fisk Electric, a Tutor Perini Company, is seeking Office Administrator to join our Sylmar, CA office.

About Fisk Electric

If it’s electric, Fisk Electric Company has it covered

Since 1913, Fisk has been one of the nation’s leading providers for the design, installation and maintenance of electrical systems, structured cabling applications, integrated electronic security systems, and building technology solutions.

During our storied history, we have gained experience on virtually every building type or unusual site condition in every region of the United States as well as the Middle East, Spain, the Virgin Islands, and the Caribbean.

From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, MGM Grand and City Center projects in Las Vegas, Third Street Light Rail in San Francisco, Minute Maid Park in Houston and multiple airport expansions and data center projects.

Extraordinary Projects need Exceptional Talent

Description

The Office Administrator provides administrative support to the jobsite project team. Responsible to ensure smooth day to day activities on the project site, including site office equipment and supply management and to assist with document administration and tracking of all associated construction compliances. This position may be located at a regional office OR at a construction project site and candidate must have the flexibility to change construction projects as needed.

Essential Duties And Responsibilities

• Act as liaison for the project; respond to requests, answer the phone and greet visitors onsite
• Provide general support for site visitors
• Aid project with any site security / badging or other logistic items as needed
• Maintain the field office services and supplies including office supplies, office equipment and employee supplies
• Scheduling of office spaces and maintenance of seating charts and signage
• Coordinate any repairs or maintenance necessary
• Aid with onboarding new employees and ensuring they have all the equipment and access needed for success
• Run project reports as required for the project team and for record purposes
• Track and maintain up to date logs as required for project logistics
• Aid in compiling backup and support documentation as required to aid with the submission of the monthly invoice to the client and other submissions as needed
• Route Documents for approvals and signatures using Sign-Now electronic signature processes
• Operate as a backup for the collection and processing of union payroll hours and aid with the onboarding of union crewmembers when needed
• Process Expense reports and credit cards for project Mgmt. team
• Co-ordinate travel and accommodation arrangements when necessary
• Completion and tracking of new employee access and equipment transfer requests
• Assemble and file necessary documentation for archiving along with the project team at the end of the project
  
  

Requirements

• Education: High school diploma required, Associates degree preferred
• Construction industry experience preferred but not required. Office experience highly desired.
• Ability to effectively communicate and participate actively in a critical role as part of a team environment
• Manage multiple tasks, produce quality work on time-sensitive deadlines while remaining flexible and able to pivot between tasks as needed
• Ability to establish and maintain relationships with key stakeholders in other Departments and projects to assist in resolving mutual issues or to develop improved processes
• Excel proficiency and use of overall MS Office Suite
• Project Management Software (Procore), JD Edwards E1 (Financial) & Bluebeam pdf experience are helpful
• Egnyte or similar cloud platform content sharing experience a plus
• Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents
  
  

Fisk Electric builds extraordinary projects and we need exceptional talent. Join us and together we will build the future.

Equal Opportunity Employer