Office Administrator

Overview
We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This vital role involves managing administrative tasks, coordinating schedules, supervising office staff, and supporting various departments to foster an efficient and welcoming workplace. The ideal candidate will bring energy, excellent communication skills, and a proactive attitude to keep our office running seamlessly. This position offers an exciting opportunity to develop your leadership abilities while contributing to a collaborative and growth-oriented organization.

Duties

• Oversee daily office operations, ensuring all administrative functions run efficiently and effectively
• Manage calendar scheduling, appointments, and meeting arrangements for leadership and staff
• Supervise administrative staff and coordinate training & development initiatives to enhance team performance
• Handle vendor management, including negotiating contracts, processing invoices, and maintaining supplier relationships
• Maintain accurate bookkeeping records using QuickBooks or similar accounting software for budgeting and financial tracking
• Coordinate event planning activities such as staff meetings, company events, and community outreach programs
• Manage front desk responsibilities including greeting visitors, answering multi-line phone systems, and maintaining professional phone etiquette
• Oversee human resources functions such as onboarding new employees, managing payroll processes, and supporting employee relations
• Organize filing systems—both digital and physical—to ensure easy access to important documents
• Support medical office management tasks if applicable, including patient scheduling and record keeping

Qualifications

• Proven experience in office management or administrative roles with a strong background in clerical and organizational tasks
• Supervising experience with demonstrated ability to lead teams effectively
• Proficiency in QuickBooks or comparable bookkeeping/accounting software
• Excellent communication skills—both verbal and written—and strong interpersonal abilities
• Skilled in schedule management, calendar coordination, and multi-tasking in fast-paced environments
• Experience with vendor management, budgeting, payroll processing, and human resources functions
• Knowledge of medical office management is a plus but not required
• Familiarity with front desk operations, multi-line phone systems, filing procedures, and office software tools
• Ability to train team members effectively while fostering a positive work environment

Join us as an Office Administrator where your organizational prowess will empower our team to excel! Bring your enthusiasm for office management, your knack for multitasking, and your passion for creating a productive workplace. We’re committed to supporting your growth through continuous training & development opportunities while ensuring a vibrant work atmosphere.

Pay: From $30.00 per hour

Benefits:

• Health insurance

Work Location: In person

Salary : $30