Office Administrator

Job Summary

We are seeking a dynamic and highly organized Office Administrator must have social media management, content creator, website builder and graphic design platform responsibilities with to join our team In this vital role, you will oversee daily office operations, coordinate administrative tasks, and ensure a smooth and efficient work environment. Your proactive approach and excellent communication skills will help foster a productive atmosphere, support team collaboration, and enhance overall office functionality. This position offers an exciting opportunity to lead administrative initiatives, manage vendor relationships, and contribute to the success of our organization through effective office management.

Responsibilities

• Manage day-to-day office operations, including front desk duties, multi-line phone systems, and greeting visitors with professionalism and courtesy.
• Coordinate scheduling and calendar management for team members and executive leadership to optimize productivity.
• Oversee vendor management by negotiating contracts, processing invoices using QuickBooks, and maintaining positive supplier relationships.
• Supervise administrative staff and provide training & development opportunities to ensure high performance in clerical and office tasks.
• Handle bookkeeping, payroll processing, budgeting, and human resources functions to support organizational compliance and financial accuracy.
• Organize events, meetings, and company functions through detailed planning and logistical coordination.
• Maintain filing systems, manage document control, and ensure confidentiality in all recordkeeping activities related to medical or general office management.

Experience

must have social media management, content creator, website builder and graphic design experience

• Proven experience in office administration or management roles with demonstrated supervisory responsibilities.
• Strong background in clerical tasks such as filing, data entry, and front desk operations within an office environment.
• Familiarity with QuickBooks for bookkeeping and payroll processing is highly desirable.
• Experience managing schedules, calendars, vendor relationships, and event planning is essential.
• Knowledge of human resources practices including onboarding, training, employee relations, and compliance is preferred.
• Prior experience in medical office management or healthcare settings is a plus but not required.
• Excellent communication skills combined with organizational prowess to handle multiple priorities efficiently. Join us as an Office Administrator to lead with energy, foster seamless operations, and make a meaningful impact every day

Pay: $21.00 per hour

Expected hours: 20.0 – 40.0 per week

Work Location: In person

Salary : $21