Human Resources Coordinator

Our client is looking to add a Human Resources Coordinator to their team. The Human Resources Coordinator plays a critical role in supporting the daily operations of the Human Resources department across 13 branch locations. This position serves as the primary administrative and operational support to the HR Director, helping manage communication flow, coordinate recruiting and onboarding activities, maintain HR records, and ensure timely completion of key HR processes.

Key Responsibilities

HR Administration & Operations

• Serve as a central point of contact for routine HR communications and inquiries from employees and managers across 13 branch locations.
• Support the HR Director by monitoring, routing, tracking, and responding to HR-related emails and requests.
• Manage departmental calendars, schedule meetings, interviews, and HR-related events.
• Assist with maintaining HR files, records, and documentation while ensuring confidentiality and compliance.
• Support day-to-day HR office operations and administrative functions.

Recruiting & Onboarding Support

• Coordinate candidate scheduling and interview logistics.
• Conduct background checks, reference checks, and pre-employment screening activities.
• Assist with onboarding activities, including preparing new hire paperwork, orientation coordination, and new employee follow-up.
• Partner with hiring managers and HR leadership to ensure a positive candidate and onboarding experience.
• Help develop and standardize interview questions, evaluations, and interview rubrics across all branch locations.

HRIS & Data Management

• Enter, update, and maintain employee information within the HRIS system (currently UKG).
• Ensure accuracy and integrity of employee data and records.
• Assist with HRIS reporting and data audits as needed.
• Support the organization's HRIS transition and implementation efforts as applicable.

Compliance & Employee Support

• Track and maintain required employment documentation.
• Assist with HR compliance initiatives, reporting requirements, and policy administration.
• Manage P-card receipt tracking and related administrative documentation.
• Provide timely, professional support to employees regarding HR processes and procedures.

Qualifications

• Required
• Bachelor's degree in Human Resources, Business Administration, or related field; equivalent experience may be considered.
• 3 years of Human Resources, recruiting coordination, office administration, or related experience.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.

Preferred

• 3-5 years of progressive HR support experience.
• Experience using HRIS platforms, preferably UKG or similar systems.
• Knowledge of employment practices, onboarding procedures, and HR administration.
• HR certification (SHRM-CP, PHR, or similar) is a plus.

Why Join Us?

This is an opportunity to join a mission-driven organization and serve as a key contributor to the Human Resources function. You will work closely with HR leadership, support employees across multiple locations, and help enhance HR processes that improve the employee experience organization-wide.

• Compensation & Benefits $45,000-$60,000 annually, commensurate with experience and qualifications
• Comprehensive benefits package available