What are the responsibilities and job description for the Human Resources Coordinator position at Blair Cato Pickren Casterline LLC?
Summary / Objective
The Human Resources Coordinator supports the day-to-day operations of the HR department and helps ensure a smooth and positive employee experience across the organization.
This role assists with recruiting coordination, onboarding, HR systems administration, employee records management, and general HR operations. The HR Coordinator also supports employee engagement efforts including celebrations, recognition programs, and culture initiatives across the organization.
This is a great opportunity for someone early in their HR career who is eager to learn and gain broad exposure to multiple areas of human resources.
This position is a non-exempt, individual contributor role that requires strong organizational skills, attention to detail, and the ability to handle sensitive information with professionalism and discretion.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
HR Operations & Records Management
- Maintain accurate employee records and HR documentation within the HRIS system (UKG).
- Assist with employee data updates including new hires, promotions, transfers, and terminations.
- Support HR reporting, job description updates, and organizational chart maintenance.
- Help maintain HR forms, templates, and policy acknowledgments.
- Support HR initiatives such as onboarding resources, process documentation, and internal communications.
Recruiting & Onboarding
- Post job openings and coordinate interview scheduling.
- Communicate with candidates throughout the hiring process.
- Assist with offer letters and pre-employment documentation.
- Coordinate onboarding for new hires including paperwork and system setup.
- Ensure completion of required new hire documentation and policy acknowledgments.
- Assist with onboarding compliance requirements including I-9 documentation and new hire paperwork.
Employee Support
- Assist employees with basic HR system questions such as time punches or PTO requests.
- Support internal communications related to employee announcements and celebrations.
Employee Engagement & Culture
- Help coordinate employee celebrations, recognition efforts, and office events.
- Assist with planning employee appreciation initiatives such as birthdays, work anniversaries, and milestone celebrations.
Competencies
- Organization & Time Management
- Communication
- Attention to Detail
- Confidentiality & Professionalism
- Customer Service Orientation
- Collaboration
- Adaptability
- Results Orientation
- Integrity and Ethics
- Technology Proficiency
Supervisory Responsibility
This position does not have supervisory responsibility.
Work Environment
In-office work environment.
Physical Demands
May lift up to 35 lbs.
Travel Required
No regular travel required.
Required Education and Experience
- Bachelor's degree in Human Resources, Business Administration, or a related field preferred
- 0–3 years of experience in human resources, recruiting, administrative support, or a relevant HR internship
- Strong organizational and communication skills
- Ability to maintain confidentiality and professionalism
- Proficiency in Microsoft Office (Word, Excel, Outlook)
Preferred Education and Experience
Prior experience in an HR department or HR internship setting
Experience with HRIS systems such as UKG
At Will Employment
Your employment with Blair Cato Pickren Casterline, LLC is at will. This means your employment is for an indefinite period of time and is subject to termination by you or Blair Cato Pickren Casterline, LLC, with or without cause, with or without notice, and at any time. Nothing in this policy or any other policy of Blair Cato Pickren Casterline, LLC shall be interpreted to eliminate or modify the at-will employment status of its employees.
The at-will employment status of an employee of Blair Cato Pickren Casterline, LLC may be modified only in a written employment agreement signed by the CEO or COO.
Affirmative Action / EEO Statement
It is the policy of Blair Cato Pickren Casterline, LLC to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.