Facilities Coordinator

Position Summary

The Facilities Coordinator works independently on assignments that require judgment, independent analysis, and detailed knowledge of departmental procedures to ensure continual improvement, customer satisfaction, and adherence to company policy. The Facilities Coordinator assists in coordinating daily repair and maintenance activities for Facilities staff and provides administrative and operational support by prioritizing and managing service requests, ensuring timely resolution, minimizing operational disruption, and aligning facility services with business, safety, and production objectives.  

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Oversee and optimize daily facility operations, including maintenance of building systems (HVAC, electrical, plumbing, structural) and critical utilities (compressed air, power distribution, water systems), ensuring safe, reliable, and efficient site performance.
2. Plan, prioritize, and execute preventive and corrective maintenance strategies aligned with manufacturing demands to minimize downtime and maximize production uptime.
3. Lead and support facility-related capital projects, including site expansions, equipment installations, and infrastructure upgrades, ensuring delivery on time, within scope, and aligned with operational and business objectives.
4. Serve as the primary point of contact for facility-related issues, driving prompt resolution, proactive communication, and effective escalation, with responsiveness to urgent situations and off-hours needs to maintain operational continuity.
5. Manage and optimize vendor and contractor performance, including sourcing, negotiation, scheduling, and cost control, ensuring quality service delivery and alignment with business needs.
6. Drive compliance with all safety, environmental, and regulatory requirements by partnering with EHS to support audits, inspections, corrective actions, and emergency preparedness/response initiatives.
7. Leverage CMMS systems (e.g., MVP) and data insights to manage work orders, track asset performance, support budget planning, and identify opportunities for continuous improvement.
8. Lead facility-related initiatives, including renovations, space planning, and workplace improvements, while identifying and implementing energy efficiency and sustainability opportunities to enhance operational performance and environmental impact.

Other Responsibilities

1. Follow company-wide safety programs, 5S initiatives, and ISO procedures
2. Provide consistent, high-quality output to ensure customer satisfaction and create value to exceed customer expectations 
3. Regular and reliable attendance is required to accomplish the essential functions of the job
4. Maintain professional and technical knowledge of industry best practices by attending educational workshops, reviewing professional publications, establishing personal networks, visiting other manufacturing facilities, and participating in professional societies 
5. Ensure confidentiality, discretion, and professionalism
6. Domestic business travel may be required

Education and Experience

1. High school diploma, GED, or equivalent applicable education and work experience is required.
2. Certification in facilities management (ie:  IFMA FMP/CFM) or related technical training preferred
3. 5 years of facilities coordination, maintenance, or related role within a manufacturing or industrial environment preferred.
4. General working knowledge of building systems including HVAC, electrical, plumbing, and general facility infrastructure
5. Familiar with safety regulations and compliance requirements (OSHA, environmental standards, etc.)
6. Strong communication skills, both verbal and written, to communicate with all levels of personnel
7. Intermediate PC skills are required, including experience with the Microsoft Office Suite and email.
8. MVP or other CMMS skills preferred
9. Prioritize workload to consistently meet production requirements.
10. Actively participate in a team-oriented environment

Work Environment

While performing the duties of this job, the employee may work in a warehouse, manufacturing, cleanroom, and/or office environment that is subject to moderate to high levels of noise, specialized apparel, and safety equipment, and moving mechanical parts. This position will have exposure to and use of materials listed in the company’s Safety Data Sheets (SDS).

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee conducts primarily light frequent periods of standing, walking, reaching, squatting, climbing, stooping, talking, listening, pushing, and pulling. This position requires the ability to lift up to 20 pounds on occasion with frequent lifting or carrying of objects weighing up to 10 pounds. Repetitive motions of the wrists, hands, and/or fingers are required.

Salary : $61,106 - $85,549