What are the responsibilities and job description for the Administrative Coordinator position at EPS Group, Inc.?
EPS Group is hiring! Join our Fort Collins team as a Part-Time Administrative Coordinator and play a vital role in the smooth execution of our daily operations.
We are seeking a detail-oriented individual to handle a diverse range of responsibilities, including document management, ASR submission collection, and the coordination of team schedules and travel. This position is designed for a professional who thrives in a collaborative engineering setting and prefers a reliable 4-hour daily work schedule. If you possess strong administrative proficiency and a commitment to organizational excellence, we look forward to reviewing your qualifications.
Reports To: Senior People Operations Business Partner
Status: Part-time, Non-Exempt
Primary Areas of Focus
We are seeking a detail-oriented individual to handle a diverse range of responsibilities, including document management, ASR submission collection, and the coordination of team schedules and travel. This position is designed for a professional who thrives in a collaborative engineering setting and prefers a reliable 4-hour daily work schedule. If you possess strong administrative proficiency and a commitment to organizational excellence, we look forward to reviewing your qualifications.
Reports To: Senior People Operations Business Partner
Status: Part-time, Non-Exempt
Primary Areas of Focus
- Administrative Support
- Project Coordination
- Greet clients and visitors, identify the purpose of their visit, and ensure they are directed at the appropriate person or location.
- Perform general scanning and document‐management tasks to keep project records accurate and up to date.
- Provide administrative support to ensure the ASR process runs smoothly and deadlines are met.
- Collect ASR submissions from team members and ensure all required information is completed accurately.
- Follow up with associates or managers on missing, incomplete, or overdue ASRs.
- Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
- Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
- Performs administrative and clerical support tasks.
- Oversee standard office equipment and supplies (such as printer, ink, toner, and paper). Orders supplies as needed.
- Weekly restock and maintenance of Café’ supplies and cleanliness, including reordering of supplies
- Prepare conference rooms for meetings and organize catering, as requested. Assists with equipment in conference rooms and contacts IT as needed.
- Type up memos, meeting minutes, letters, reports, forms, and similar content from dictation.
- Maintain detailed calendars, coordinate schedules, prioritize meeting requests and logistics, and arrange all aspects of travel.
- Establish and maintain record-keeping system for contacts, files, and employee directory.
- Perform other duties as assigned.
- This position is non-billable. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training.
- High school diploma or equivalent required.
- 2 years of administrative coordination experience.
- Excellent verbal communication skills.
- Excellent interpersonal and customer service skills.
- Basic understanding of administrative and clerical procedures and systems.
- Proficient with Microsoft Office Suite or related software.
- Valid driver's license and automobile insurance.
- Required to stand, walk, and sit.
- The position may require a visit to project sites occasionally.
- The position requires a normal range of hearing.
- The employee must be able to lift 20 lbs. occasionally.
- Requires prolonged sitting with 15% of the time spent bending and reaching.
- Must have manual dexterity sufficient to operate a computer keyboard and calculator.
- Noise levels are consistent with a standard office environment.