Recruitment Operations Coordinator

Educated Solutions Corp. (ESC)—a respected, Wisconsin-based staffing firm with 25 years of success and certification as a Woman-Owned Business Enterprise—is seeking a Recruitment Operations Coordinator to support our fast-paced internal team. This role is ideal for someone who thrives in a people-centered environment, enjoys driving operational excellence, and has a strong background in staffing support or recruitment administration.

As a key operations partner to our recruiters, account managers, candidates, and clients, you will oversee the day-to-day workflow that powers a $10M staffing business with 100 active contractors nationwide. This is a full-time, salaried role with competitive benefits, profit sharing, 401k match, 3 weeks PTO, paid holidays, and flexible scheduling around standard M–F hours.

We are looking for someone with recent, hands-on experience in the staffing industry who is eager to take ownership of recruitment operations and elevate the candidate and internal team experience.

⭐ What You’ll Do

In this role, you will serve as the operational backbone of ESC’s recruiting function. Key responsibilities include:

Recruiting Operations & Administrative Support

• Manage and execute all administrative tasks that support ESC’s recruitment lifecycle.
• Oversee and optimize 100 weekly job postings across 5 boards; collaborate with Account Managers on job descriptions, posting strategy, and competitive positioning.
• Coordinate candidate submissions and interviews across multiple client environments, including VMS and non-VMS programs.

Candidate Experience & Onboarding

• Meet with candidates to complete employment paperwork, I-9 verification, and onboarding documentation.
• Conduct background checks, education verifications, and coordinate drug screens to ensure compliance with hiring requirements.
• Maintain benefit eligibility tracking, communications, and enrollment for new hires.

Systems, Reporting & Compliance

• Enter, update, and manage candidate data within the Applicant Tracking System (ATS).
• Generate recruitment metrics and operational reports to support leadership visibility and decision-making.
• Handle unemployment claims, employment verifications, and filing of confidential documents.

Office & Team Support

• Maintain office supplies, support facility operations, and ensure a welcoming work environment.
• Assist with special projects that support ESC’s growth and internal initiatives.

⭐ What You Bring

We’re seeking candidates who are proactive, organized, and passionate about creating efficient, high-quality recruitment operations.

Required Qualifications:

• Bachelor’s degree or equivalent experience.
• 2 years of experience in staffing or recruitment operations (required).
• 2 years of administrative or office operations support, ideally in a fast-paced environment.
• Strong proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
• Hands-on experience managing job boards and recruitment technologies:
• Indeed, LinkedIn Recruiter, job posting systems
• VMS tools such as Beeline, Fieldglass, VNDLY, Workday, or similar
• Exceptional organization, attention to detail, and ability to manage multiple priorities.
• Strong communication and interpersonal skills.
• Ability to work primarily onsite in Brookfield, WI.