Staffing Coordinator - BC1872

Job Title: Staffing Coordinator
Location: Madison, WI
Compensation: Starting at $21.23/hour, with higher pay based on experience
Schedule: Evening/Night shifts with weekends and holidays as needed; On-Site
Duration: Contract Through January

About the Opportunity

A well-established healthcare organization is seeking a highly organized Staffing Coordinator to support daily workforce planning and administrative operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys balancing multiple priorities while supporting team efficiency.

This position plays a key role in ensuring appropriate staffing coverage, maintaining accurate scheduling processes, and supporting leadership with essential administrative and operational tasks.

Key Responsibilities

• Maintain and adjust staffing schedules based on daily operational needs
• Monitor staffing levels and respond to absences, call-ins, and coverage gaps
• Communicate staffing assignments and updates to team members and leadership
• Collaborate with leadership to ensure efficient staff allocation and coverage
• Assist with onboarding coordination, including scheduling and orientation support
• Maintain scheduling systems, reports, and workforce data
• Support payroll, timekeeping, and scheduling-related inquiries
• Serve as a resource for staff regarding policies, procedures, and scheduling questions
• Identify and communicate operational challenges or areas for improvement
• Assist with additional administrative duties and reporting as needed

Qualifications

Required:

• High school diploma or equivalent
• 1 year of experience in administrative support, coordination, or customer service
• Strong communication skills, both written and verbal
• Ability to multitask and prioritize in a fast-paced environment
• Basic computer proficiency, including experience with office systems

Preferred:

• Associate’s degree in Business Administration, Healthcare, or a related field
• 3 years of experience in an administrative or coordination role
• Previous experience with scheduling or staffing coordination
• Experience working in a healthcare or service-based environment
• Familiarity with payroll, timekeeping, or workforce management systems

What Will Make You Successful

• Strong attention to detail and accuracy
• Ability to think quickly and adapt to changing priorities
• Excellent organizational and time management skills
• Dependable, proactive, and team-oriented mindset
• Ability to handle sensitive or confidential information with professionalism

Why You’ll Love This Role

• Opportunity to work in a fast-paced, team-oriented environment
• Exposure to one of the best healthcare operations and workforce coordination
• Variety in daily responsibilities with strong collaboration across teams

Schedule Details

• Evening and overnight shifts
• Shift lengths include 4-hour, 8-hour, and 12-hour options
• Common shifts include:
• 3:00 PM – 7:00 PM
• 3:00 PM – 11:00 PM
• 7:00 PM – 11:00 PM
• 11:00 PM – 7:00 AM
• 7:00 PM – 7:00 AM (most common overnight shift)
• Must be flexible to work weekends and holidays as needed