Admin & Production Coordinator

The Opportunity

Inspired Closets Rhode Island is looking for a strategic and highly organized Admin & Production Coordinator to serve as the backbone of our operational workflow. This is a critical role designed for a professional who thrives on "the big picture", someone who wants to understand the entire journey from the initial sales lead to the final production and installation.

You won't just be following a schedule; you will be the primary architect of efficiency. You will collaborate across departments to identify bottlenecks, implement modern software solutions, and ensure our team delivers superior customer satisfaction. If you are a proactive problem-solver who enjoys refining processes and facilitating clear communication, we invite you to help us elevate our standards of excellence.

Take a look at our website for more insight on what Inspired Closets is all about: https://www.inspiredclosets.com/locations/rhode-island/

Responsibilities

• Operational Oversight: Gain a comprehensive understanding of the full project lifecycle to identify and resolve challenges at every stage, from sales to production.
• Production Scheduling: Create and maintain optimum production schedules and manage re-measure appointments to ensure steady project momentum.
• Process Improvement: Continuously audit day-to-day operations for efficiency; research, propose, and implement new technologies and software platforms to streamline workflows.
• Departmental Liaison: Facilitate proactive communication between Sales and Production, ensuring all teams are aligned on project status and goals.
• Reporting & Analysis: Perform data and pricing analysis to ensure accurate job costing and sales reports; present process enhancements to the General Manager.
• Lead Management: Share responsibility for lead scheduling with the Administrative team to ensure a seamless entry point for new clients.
• Cross-Functional Collaboration: Assist with marketing events and support the General Manager on special projects as assigned.

Qualifications

• Experience: Minimum of 4 years of relevant professional experience, with at least 2 years specifically focused on Operations.
• Education: Bachelor’s Degree in business or a related field is preferred.
• Technical Savvy: Proficiency in Google Suite and Microsoft Office; experience researching and implementing new software platforms is a significant plus.
• Leadership & Decision Making: Proven ability to make effective decisions, take initiative in problem-solving, and lead through collaboration.
• Schedule: Requires flexibility with the availability to work every other Saturday.
• Core Competencies: * Superior organizational and time management skills with a natural sense of urgency.
  • Excellent interpersonal and proactive communication skills.
  • The ability to work independently while remaining a flexible, approachable team player.
• Requirements: A valid driver’s license, reliable transportation, and a clean driving record are required for this role.

Benefits

• Salary: $50,000 – $60,000 per year, commensurate with experience.
• Work Flexibility: This is a salaried position with the potential for hybrid work following the successful completion of the initial training period.
• Health & Wellness: Comprehensive medical insurance, Life Insurance, and supplemental coverage through AFLAC.
• Retirement: 401(k) plan with a competitive company match.
• Time Off: Generous Paid Time Off (PTO) and paid company holidays.

Apply soon for interview opportunities!

Salary : $50,000 - $60,000