Administrative Assistant - Construction

Job Description:

This position supports project managers and field supervision with a variety of administrative tasks in a high-volume, fast-paced environment. This role requires adaptability and readiness to work at the center of an active construction job site or to support from an office site.

Primary Roles/Responsibilities:

• Process daily field payroll provided by the general foreman, adhering to pre- defined activity and cost codes.
• Assist project manager in assembling project quote letters and submitting them to the customer.
• Track and maintain new and current job logs, estimate logs, manpower logs, and Extra Work Order (EWO) logs.
• Provide clerical and administrative support such as filing, copying, scanning, printing, maintaining office supplies, etc. as directed by the project manager.

Key Must Have’s:

• High school diploma or equivalent required; Associate degree preferred.
• 2-3 years in a professional environment required.
• SAGE and ProCore experience a plus.
• The most important priority is payroll entry.
• Ability to work cohesively with other departments within the company.
• Effective written and verbal communication skills.
• Reliable and willingness to work overtime when needed.
• Strong organizational and time management skills; ability to simultaneously coordinate and track status of multiple ongoing projects and prioritize work.
• Ability to work independently, take initiative, set priorities, and follow projects to completion.
• This position requires a lot of attention to detail.
• Must thrive working in a very busy / hectic environment.
• Must be proficient in Excel – this is critical for the role
• This person will be on the jobsite working directly with the Project Managers
• Wants to find someone what wants to start a career with them and be there for a long time.
• Travel: Potential travel, Occasionally, Auburn Hills, MI