Accounts Payable Associate

The Accounts Payable Associate is responsible for receiving, processing, and verifying invoices related to accounts payable.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties as assigned.

ICC

• Post PO Payable invoices including EDI invoices from all ICC vendors in Telnet following the steps. File the folders in current year drawer. Create actions when an invoice cannot be posted. Follow up on actions often to get the invoice clear for posting. Send action list to MA office the 1st of the month. Review statements and if missing items request copies from vendor. Resolve as quickly as possible any issues with the vendor's AR dept.
• Code and post all Overhead invoices in P-21(when appropriate) & Navision. Email batches to Alpha so MA office can update. Also create manual batches for items that cannot go through Alpha like credits and miscellaneous items. File the folders in current year drawer. Any issues contact our buyer first and if necessary, contact vendor's AR dept.
• Send debit memos when received from Quality dept. to DocStar to be updated so they post in Navision.
• Review tariff invoices in CRM and then code and post in Navision to be updated. Follow up with Compliance if charges are missing.
• Reconcile the AMEX statement beginning of the month by completing the AMEX spreadsheet and PO Payables spreadsheet if necessary. Send report to MA office.
• Review and update the monthly unvouched report. Return to MA office.
• Print out invoices in the AP folder. Send the bulk to the MA office to help with posting.
• Send the Heilind Direct ship report to MA office daily. Review this report for ICC and bill any direct ship invoices.
• Send any AR checks received to the PO mailbox and email spreadsheet of checks to credit dept. weekly.
• Answer all emails as soon as possible. Answer any phone calls.
• Keep evacuation list updated and email to managers 1st of the month to review as well as keeping Birthday and Anniversary lists updated.
• End of year box up the prior year folders and send to storage.

TREK Connect

• Post all vendor Payables and OH invoices in P-21. File in the current year drawer. Cut checks weekly in P-21. Get approval from MA office before mailing once ready to mail.
• Any issues follow up with the buyer or the vendor's AR dept.
• Mail any AR checks received to MA office. Email list of checks spreadsheet of checks to MA.
• End of year box up prior year folders for storage.

EDUCATION/EXPERIENCE:

• High school diploma required; Business or Accounting degree preferred.
• Certified Accounts Payable Professional (CAPP) certification preferred.
• Proven working experience in Accounts Payable role.
• Hands-on experience with spreadsheets and proprietary software.

SKILLS AND REQUIREMENTS:

• Must be a US Citizen due to Naval Contractual Agreements.
• Must be able to report to assigned office location, (Lumberton, NJ) office during scheduled in-office workdays.
• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs and in English.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Proven ability to calculate, post and manage accounting figures and financial records.
• Solid understanding of basic bookkeeping and accounting payable principles.
• Data entry skills along with a knack for numbers.

PHYSICAL REQUIREMENTS:

While performing the duties of this job the employee is often required to stand, sit, use computers, read, write, type, use copy machines, file paperwork, use telephones, and utilize written and oral communication to interact with clients, co-workers, and vendors. Reasonable accommodations may be made to enable individuals to perform the essential functions of this job.

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Substantial movements (motions) of the wrists, hands, and/or fingers (paperwork, typing, using mouse/keyboard). The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

WORKING CONDITIONS:

Position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.

DB Roberts offers a comprehensive benefits package to all full time, regular employees located in the United States which include:

• Comprehensive medical, dental and vision
• Vacation, sick time and holidays
• Accident, life, disability and critical illness insurance
• 401k retirement program with match
• Wellness programs
• Tuition reimbursement
• Referral bonuses
• Pet insurance
• Employee discount program
• And the day off for your birthday!