Inventory Control & Analysis Representative

Job Summary

The Inventory Control & Analysis Representative is responsible for ensuring accurate and consistent inventory data across all regions and divisions. This role involves managing part numbers, monitoring shelf-life inventory, performing system maintenance, analyzing inventory trends, and supporting cross-functional workflows related to inventory, costing, and reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties as assigned.

Part Number Creation & Maintenance

• Create new part numbers by verifying configuration, shelf life, HTS/HTC/Schedule B codes, Hazmat classification, and descriptions using manufacturer and fastener standard catalogs.
• Maintain and clean up part number data, including:
• Item merges and cross-references
• Unit of Measure (U/M) changes
• Cost/price multiplier updates
• DAC pack entries
• Part number formatting solutions
• HTS code loading and maintenance
• System note entry
  

Shelf-Life Inventory Management

• Identify shelf-life items and maintain proper coding.
• Run monthly expiration reports and communicate scrap listings to warehouses.
• Collaborate with warehouses and suppliers to manage aging or expiring inventory.
  
  

Inventory Adjustment & Status Workflows

• Process and review inventory adjustments over $500 or using designated codes (e.g., RERR).
• Manage item status changes and write-off workflows for purchased or sold items.
  
  

Part Change Notification (PCN) Management

• Import and upload PCN data into inventory systems.
• Research and track product obsolescence and revision history.
  
  

Reporting & Analysis

• Generate and maintain a variety of daily, weekly, and monthly reports including:
• PEM pieces and cost summaries
• Upcoming product movements
• Inventory status by division
• Expired product tracking
• Contract review and error reports
• Sales performance and system form checks
  

Scrap & Write-Off Management

• Process and document yearly write-offs and annual scrap.
• Run and interpret zero-activity and slow-moving inventory reports.
  
  

Work Orders

• Perform work order entry and costing.
• Review and validate daily work order costing.
  
  

Stock Rotations & Stocking Packages

• Support the Asset team in executing stock rotations and implementing supplier stocking packages.
  
  

Supplier Portal Administration

• Create and manage user credentials for supplier websites.
• Audit and remove outdated access.
  
  

Training Wiki Administration

• Upload and maintain training content on the internal Wiki platform.
  
  

Accounts Payable Support

• Investigate invoice discrepancies.
• Collaborate with the Asset team to adjust system costs and customer invoices.
  
  

Inventory Quality Analysis

• Analyze monthly inventory quality reports from corporate.
• Coordinate with departments to resolve location-based inventory issues.
  
  

Project & System Support

• Participate in system testing and implementation.
• Contribute to special projects and continuous process improvement initiatives.
  
  

Education/Experience

High school degree or equivalent combination of education and experience.

Minimum 2 years of office or inventory-related experience, or 2 years within the company.

Proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP) and Word.

Skills And Requirements

• To perform the position, you must be a U.S. Person as defined by ITAR. ITAR defines a US Person as a US Citizen, US Permanent Resident (I.e., 'Green Card Holder'), Political Asylee, or Refugee.
• Must be able to report to assigned office location during scheduled in-office workdays.
  
  

Technical & Inventory Skills

• ERP/inventory system proficiency (SAP, Oracle, NetSuite, etc.)
• Knowledge of HTS/HTC codes, Hazmat classification, and shelf-life tracking
• Strong data entry, reconciliation, and item setup skills
  
  

Analytical Abilities

• Accuracy in data validation and reporting
• Investigative skills for resolving discrepancies
• Ability to interpret and act on inventory trends
  
  

Communication & Collaboration

• Strong written and verbal communication
• Ability to work cross-functionally with warehouses, suppliers, and internal teams
• Comfortable managing system notes, documentation, and training content
  
  

Organizational Strength

• Efficient at multitasking and managing deadlines
• Detail-oriented and process-driven
• Capable of handling ad hoc projects and system testing
  
  

Professional Attributes

• High attention to detail
• Proactive problem-solver
• Adaptable and tech-savvy
• Team-oriented with a continuous improvement mindset
  
  

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled