What are the responsibilities and job description for the Inventory Control & Analysis Representative position at Heilind?
Job Details
About the Role
Are you highly organized, detail-oriented, and energized by problem-solving and process improvement? D.B. Roberts is looking for an Inventory Control & Analysis Representative to play a key role in keeping our inventory data accurate, consistent, and actionable across all regions and divisions.This is an excellent opportunity for someone who enjoys working with data, learning how systems fit together, and supporting cross-functional workflows. You?ll work alongside a supportive team in a quiet, focused environment where your contributions truly matter.
Why You?ll Love Working Here
- Grow Your Skills: You?ll work with inventory systems, tariff codes, spreadsheets, reporting tools, and real business processes ? building skills that are highly valuable in supply chain and operations.
- Clear Learning Path: Training is provided, and you?ll grow your responsibilities through structured milestones.
- Supportive, Quiet Team Environment: This role is part of a proactive, process-driven team that values collaboration, continuous improvement, and thoughtful work.
- Impactful Work: Your work ensures inventory integrity and helps teams make informed operational decisions.
- Competitive Benefits: Comprehensive health coverage, retirement match, PTO, birthday day off, tuition reimbursement, and more.
What You?ll Do (other duties as assigned)
Inventory Data Management
- Create and maintain part numbers with verified configuration, hazard classification, tariff codes, and descriptions.
- Perform clean-up tasks such as merges, cross-references, unit-of-measure updates, and formatting corrections.
- Enter HTS codes and system notes to maintain data integrity.
Shelf-Life & Inventory Oversight
- Identify and code shelf-life inventory accurately.
- Run monthly expiration reports and coordinate with warehouses and suppliers to manage aging inventory.
- Prepare scrap listings and support inventory adjustments.
Reporting & Analysis
- Generate daily, weekly, and monthly inventory reports (status, expired products, error checks, sales performance, etc.).
- Interpret trends and support decision-making, including write-offs and scrap actions.
Cross-Functional Support
- Enter work orders and validate costing.
- Support stock rotations and supplier stocking packages.
- Manage supplier portal access and internal training content.
- Assist Accounts Payable with discrepancies and cost adjustments.
Continuous Improvement
- Participate in system testing, special projects, and process improvements.
What We?re Looking For
Experience & Knowledge
High school diploma or equivalent; minimum 2 years of office or inventory-related experience (or 2 years with the company).
Proficient with Microsoft Excel (pivot tables, VLOOKUP, data organization).
Experience with ERP or inventory systems (SAP, Oracle, NetSuite, etc.).
Technical Strengths
Strong data entry and reconciliation skills.
Understanding of HTS/HTC codes, hazardous classifications, and shelf-life tracking.
Comfort working with detailed systems and reports.
Analytical & Problem-Solving Skills
Accuracy in data validation and trend interpretation.
Ability to investigate and resolve discrepancies.
Communication & Collaboration
Strong written and verbal communication.
Comfortable interacting with internal teams, warehouses, and suppliers.
Capable of documenting processes and training content.
If this is a US based role the following applies. This position requires use of information or access to hardware which is subject to the International Traffic in Arms Regulations (ITAR). To perform the position, you much be a U.S. Person as defined by ITAR. ITAR defines a US Person as a , US Permanent Resident (I.e. ''), Political Asylee, or Refugee.
DB Roberts offers a comprehensive benefits package to all full time, regular employees located in the United States which include:
- Comprehensive medical, dental and vision
- Vacation, sick time and holidays
- Accident, life, disability and critical illness insurance
- 401k retirement program with match
- Wellness programs
- Tuition reimbursement
- Referral bonuses
- Pet insurance
- Employee discount program
- And the day off for your birthday!