What are the responsibilities and job description for the Accounts Payable (AP) Data-Entry Associate position at DB Roberts?
About The Role
At DB Roberts, we’re looking for a detail-oriented AP Associate to join our growing finance team. This role is key to ensuring accuracy and efficiency in managing high-volume vendor invoices across three companies. You’ll have the opportunity to build strong vendor relationships, gain hands-on experience with Oracle Cloud, and grow into increased responsibility within a stable and supportive team environment.
Key Responsibilities
While performing the duties of this job the employee is often required to stand, sit, use computers, read, write, type,
use copy machines, file paperwork, use telephones, and utilize written and oral communication to interact with clients,
co-workers, and customers. Reasonable accommodations may be made to enable individuals to perform the essential
functions of this job.
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or
constantly to lift, carry, push, pull or otherwise move objects. Substantial movements (motions) of the wrists, hands,
and/or fingers (paperwork, typing, using mouse/keyboard). The worker is required to have close visual acuity to perform
an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive
reading.
Working Conditions
Position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative
work.)
Equal Opportunity Employer
We are an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. All
qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or
expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic
protected by applicable law, are strongly encouraged to apply.
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
At DB Roberts, we’re looking for a detail-oriented AP Associate to join our growing finance team. This role is key to ensuring accuracy and efficiency in managing high-volume vendor invoices across three companies. You’ll have the opportunity to build strong vendor relationships, gain hands-on experience with Oracle Cloud, and grow into increased responsibility within a stable and supportive team environment.
Key Responsibilities
- Process 300-400 weekly checks and ACH transactions accurately and on time.
- Review invoices, perform 3-way matching, and ensure no duplication of payments.
- Research returned checks, prepare stop payments, and resolve issues proactively.
- Collaborate with asset management and inter-company departments to resolve discrepancies.
- Communicate professionally with vendors to maintain positive relationships.
- Support auditors and credit team with essential accounting functions.
- Culture: A close-knit, collaborative finance team in a quiet office environment where people genuinely help
- Growth: Opportunities to take on more responsibility, specialize in areas of interest, and grow your career as
- Flexibility: In-office training for the first 90 days, then transition to a hybrid schedule (Tue-Thu in office, Mon/Fri remote).
- Stability: Many of our team members have been with DB Roberts for years—we offer a supportive, long-term home for your career.
- To perform the position, you must be a U.S. Person as defined by ITAR. ITAR defines a US Person as a US Citizen, US Permanent Resident (I.e., 'Green Card Holder'), Political Asylee, or Refugee.
- Education: High School diploma required; Associate’s or bachelor’s in accounting/finance preferred.
- Experience: 1 year of Accounts Payable & data entry required; 2 years in accounting or related role preferred.
- Technical Skills: Proficiency in Microsoft Office; experience with ERP systems (Epicor Docstar a plus); Oracle Cloud required.
- Competencies: Strong attention to detail, effective communication with vendors and internal partners, curiosity to ask “why,” and ability to work independently as well as in a collaborative team.
- This role requires full-time on-site attendance for the first 90 days. After completing this initial training period, you have the option to switch to a hybrid schedule, working in the office Tuesday to Thursday and from home on Monday and Friday.
While performing the duties of this job the employee is often required to stand, sit, use computers, read, write, type,
use copy machines, file paperwork, use telephones, and utilize written and oral communication to interact with clients,
co-workers, and customers. Reasonable accommodations may be made to enable individuals to perform the essential
functions of this job.
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or
constantly to lift, carry, push, pull or otherwise move objects. Substantial movements (motions) of the wrists, hands,
and/or fingers (paperwork, typing, using mouse/keyboard). The worker is required to have close visual acuity to perform
an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive
reading.
Working Conditions
Position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative
work.)
Equal Opportunity Employer
We are an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. All
qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or
expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic
protected by applicable law, are strongly encouraged to apply.
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled