Payroll & Benefits Administrator

Payroll Benefits Administrator

Location: Cleveland, OH (on-site)

Employees: ~1,000

Industry: Construction

Seeking an experienced Payroll & Benefits Administrator to oversee payroll operations and employee benefits administration within a multi-state organization. This role is responsible for ensuring payroll accuracy, regulatory compliance, system integrity, and effective benefits administration while serving as the internal subject matter expert for payroll-related processes.

This person should bring strong knowledge of multi-state payroll, payroll tax compliance, benefits administration, ADP workforce Now, and advanced Excel skills.

Payroll Administration Responsibilities

• Administer end-to-end payroll processing for a multi-state workforce while ensuring accuracy and compliance.
• Manage payroll-related activities including earnings, deductions, commissions, bonuses, garnishments, tax withholdings, and other payroll adjustments.
• Research, interpret, and apply federal, state, and local payroll regulations to maintain compliance with applicable laws.
• Investigate and resolve complex payroll discrepancies, tax issues, and employee payroll inquiries.
• Maintain payroll records and employee data within HRIS and payroll platforms.
• Perform payroll audits, reconciliations, and validation procedures to ensure data integrity and internal control compliance.
• Administer and maintain timekeeping systems, including UKG Time and Attendance.
• Research and resolve payroll tax notices while coordinating with federal, state, and local tax agencies as needed.
• Complete payroll tax registrations for new operating jurisdictions.
• Coordinate timely funding and reconciliation of 401(k) payroll contributions.
• Execute year-end payroll activities including W-2 processing, tax reconciliations, and related reporting.
• Maintain employee information including compensation, demographics, tax elections, direct deposit information, deductions, and timekeeping records.
• Develop and generate custom reports within ADP Workforce Now to support Human Resources, Finance, and leadership reporting needs.
• Establish, document, and continuously improve payroll procedures and internal controls.
• Manage multiple priorities, projects, and deadlines while maintaining a high level of accuracy.
• Provide additional payroll support and special projects as assigned.
  
  

Benefits Administration Responsibilities

• Administer employee benefit programs and maintain accurate enrollment records.
• Coordinate annual Open Enrollment activities and support benefit enrollment for newly hired employees.
• Ensure benefits administration remains compliant with applicable federal and state regulations.
• Analyze benefit-related data using advanced Excel functions, including Pivot Tables and VLOOKUPs.
• Review and reconcile monthly carrier invoices to ensure billing accuracy.
• Prepare required benefit-related reports and maintain compliance documentation.
• Coordinate annual ACA reporting, including preparation and review of Forms 1094 and 1095.
• Maintain carrier integrations and system connectivity within ADP Workforce Now.
• Serve as the primary point of contact for employee benefit questions, eligibility changes, enrollments, and life event updates.
• Maintain employee benefit information across HRIS and insurance carrier portals.
• Prepare documentation and supporting data for benefit audits, renewals, and compliance reviews.
• Assist with additional benefits initiatives and projects as needed.
  
  

Requirements

• 5 years of experience supporting payroll and benefits administration in a multi-state environment.
• Highschool diploma or equivalent required; coursework or degree in Accounting, Finance, Business, or a related field is preferred.
• Strong understanding of:
• Multi-state payroll processing
• Payroll tax regulations
• Wage and hour compliance
• Payroll reconciliations
• Benefits administration
• Hands-on experience with ADP Workforce Now, including custom reporting.
• Experience administering UKG Time & Attendance or comparable timekeeping platforms.
• Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOPUP, and complex spreadsheet analysis.
• Strong analytical, organizational, and problem-solving abilities.
• Ability to manage confidential employee and payroll information with discretion.
• Excellent verbal and written communication skills.
• Certified Payroll Professional (CPP) certification and Professional in Human Resources (PHR) certification preferred.
• Experience supporting payroll audits, compliance reporting, and process improvement initiatives preferred.
• Knowledge of 401(k) administration and ACA compliance reporting preferred.
  

Featured Benefits: Benefits, PTO, Equity

Compensation: $60 - $80K