Accounts Payable Specialist

Position Summary

We are seeking an experienced and detail-oriented Accounts Payable Specialist to join our growing construction team. This position is ideal for a self-motivated professional who thrives in a fast-paced environment and can work independently with minimal supervision. The successful candidate will have a strong background in construction accounting, exceptional Excel skills, and the ability to efficiently process a high volume of invoices while maintaining accuracy and strong vendor relationships.

Key Responsibilities

• Process and enter 75 vendor invoices daily with a high degree of accuracy and efficiency.
• Review, code, and match invoices to purchase orders, contracts, and supporting documentation.
• Ensure proper approvals are obtained and company policies are followed.
• Reconcile vendor statements and research discrepancies to ensure timely resolution.
• Manage vendor communications regarding payment status, account issues, and invoice inquiries.
• Maintain accurate vendor records, including W-9s and supporting documentation.
• Prepare and process weekly payment runs, including checks, ACH, and wire transfers.
• Assist with month-end closing activities, account reconciliations, and reporting requirements.
• Collaborate with project managers and accounting personnel to ensure proper job costing and expense allocation.
• Support audit requests and maintain organized AP documentation.

Required Qualifications

• Minimum 3 years of Accounts Payable experience within the construction industry.
• Proven ability to successfully process 75 or more invoices per day in a high-volume environment.
• Intermediate to Advanced Microsoft Excel skills, including experience using formulas for vendor analysis, account reconciliation, and data validation.
• Strong experience with vendor statement reconciliations and resolving account discrepancies.
• Thorough understanding of construction accounting practices, job costing, subcontractor payments, and purchase order processes.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to prioritize workload, meet deadlines, and manage multiple tasks simultaneously.
• Strong communication and problem-solving skills.

Preferred Qualifications

• Experience using CMiC accounting software.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field.
• Experience working for a general contractor, specialty contractor, or construction management company.
• Knowledge of lien waivers, certificates of insurance, and construction compliance documentation.