Accounts Payable Coordinator

The Accounts Payable Coordinator reviews and processes expense reports, accounts payable transactions and expense reimbursements for the Firm.

Job Responsibilities:

• Reviews expense reports for accuracy of coding, checks for receipts and approvals;
• Processes all expense reports and reimbursements through Chrome River and 3E accounting system;
• Communicates with various administrative staff and attorneys to discuss and resolve issues arising during the review of expense reports;
• Reconciles lawyer and staff expense accounts;
• Reviews invoices and vendor downloads for accuracy, appropriate charge numbers and approval;
• Ensures that all requests for payment are properly documented before payment is made;
• Corresponds with vendors in order to obtain proper documentation before payment is made;
• Enters wires for payment in banking system and prints checks;
• Exports invoices from Chrome River into 3E;
• Uploads cost files to 3E;
• Enters new and updated vendor and W-9 information into 3E;
• Liaises with team members and IT department to implement and test 3E upgrades;
• Works on special projects, as needed; and
• Performs other duties as assigned.

Job Requirements:

• Bachelor’s degree in Business, Accounting, or Finance preferred.
• 2 years of experience in an Accounting or Accounts Payable department, preferably in a large corporate, professional services or law firm environment.
• Proficiency in Microsoft Excel, Word and accounting systems such as 3E and Chrome River;
• Excellent attention to detail;
• Good communication and organizational skills;
• Capable of analyzing and solving problems;
• Ability to work well under pressure and meet strict deadlines;
• Ability to deal discreetly with confidential information; and
• Ability to work overtime as needed.

This position is located in our New York office, and currently has a hybrid work schedule, but that is subject to change. The hours for this position are 9:00 a.m. to 5:00 p.m, Monday through Friday. The estimated salary range for this position is $70,000 to $85,000 plus overtime. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.