What are the responsibilities and job description for the Purchasing Clerk position at COUNTY OF BROWN?
JOB REQUIREMENTS: Coordinates procurement of materials, supplies,
equipment and services for Community Services and Community Treatment
Center within the Health & Human Services department. Essential Duties
Orders materials, supplies, equipment and services. Monitors purchases
for compliance with budgeted amounts. Solicits and reviews price quotes.
Selects vendors. Meets with vendors/service representatives regarding
product availability, prices, delivery and other procurement matters.
Creates purchase orders and processes receipt of goods in the New World
financial system. Matches invoices with purchase requests. Enters data
to computer. Assists accounts payable by matching invoices with purchase
orders, addresses any problem areas and rectifies errors. Organizes and
maintains purchasing records, P-Card transactions and cellphone records.
Copies and files records. Tracks and coordinates distribution of gift
cards and other department assets used for client purchases including
maintaining records in accordance with Brown County Administration
policies and procedures. Maintains numerous P-Cards and reconciles
monthly; works with various departmental staff in meeting their
purchasing needs Schedules and coordinates meetings with vendors,
department staff and others regarding purchasing matters. Division
contact for MFD and shredding vendors including maintenance and supply
ordering. Coordinates cell phone management including ordering and
cancelling phones, tracking usage and payment of multiple cell phone
invoices. Researches prices on existing standing orders. Instructs staff
regarding procurement policies, procedures, products, deliveries and a
variety of related matters. Coordinates group purchases; makes travel
and conference/training arrangements including tracking of payment.
Exchanges/returns materials, supplies, client merchandise and equipment.
Facilitates work order requests with Facilities and IT; oversees Health
& Human Services vehicle fleet maintenance. Files, photocopies and types
materials. MATERIALS AND EQUIPMENT USED: General office equipment
Computer Brown County is an E-Verify employer. Click the links below for
more information.
https://www.browncountywi.gov/i/f/files/Human-Resources/E-Verify Participation Poster(1).pdf
(Download PDF reader)
https://www.browncountywi.gov/i/f/files/Human-Resources/IER Right to Work Poster.pdf
(Download PDF reader) \*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:
https://www.governmentjobs.com/careers/browncounty
equipment and services for Community Services and Community Treatment
Center within the Health & Human Services department. Essential Duties
Orders materials, supplies, equipment and services. Monitors purchases
for compliance with budgeted amounts. Solicits and reviews price quotes.
Selects vendors. Meets with vendors/service representatives regarding
product availability, prices, delivery and other procurement matters.
Creates purchase orders and processes receipt of goods in the New World
financial system. Matches invoices with purchase requests. Enters data
to computer. Assists accounts payable by matching invoices with purchase
orders, addresses any problem areas and rectifies errors. Organizes and
maintains purchasing records, P-Card transactions and cellphone records.
Copies and files records. Tracks and coordinates distribution of gift
cards and other department assets used for client purchases including
maintaining records in accordance with Brown County Administration
policies and procedures. Maintains numerous P-Cards and reconciles
monthly; works with various departmental staff in meeting their
purchasing needs Schedules and coordinates meetings with vendors,
department staff and others regarding purchasing matters. Division
contact for MFD and shredding vendors including maintenance and supply
ordering. Coordinates cell phone management including ordering and
cancelling phones, tracking usage and payment of multiple cell phone
invoices. Researches prices on existing standing orders. Instructs staff
regarding procurement policies, procedures, products, deliveries and a
variety of related matters. Coordinates group purchases; makes travel
and conference/training arrangements including tracking of payment.
Exchanges/returns materials, supplies, client merchandise and equipment.
Facilitates work order requests with Facilities and IT; oversees Health
& Human Services vehicle fleet maintenance. Files, photocopies and types
materials. MATERIALS AND EQUIPMENT USED: General office equipment
Computer Brown County is an E-Verify employer. Click the links below for
more information.
https://www.browncountywi.gov/i/f/files/Human-Resources/E-Verify Participation Poster(1).pdf
(Download PDF reader)
https://www.browncountywi.gov/i/f/files/Human-Resources/IER Right to Work Poster.pdf
(Download PDF reader) \*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:
https://www.governmentjobs.com/careers/browncounty