Purchasing Clerk

Orders materials, supplies, equipment and services. Monitors purchases for compliance with budgeted amounts.
  
Solicits and reviews price quotes. Selects vendors. Meets with vendors/service representatives regarding product availability, prices, delivery and other procurement matters.
  
Creates purchase orders and processes receipt of goods in the New World financial system. Matches invoices with purchase requests. Enters data to computer.
 
Assists accounts payable by matching invoices with purchase orders, addresses any problem areas and rectifies errors.
  
Organizes and maintains purchasing records, P-Card transactions and cellphone records. Copies and files records.
  
Tracks and coordinates distribution of gift cards and other department assets used for client purchases including maintaining records in accordance with Brown County Administration policies and procedures.
  
Maintains numerous P-Cards and reconciles monthly; works with various departmental staff in meeting their purchasing needs
 
Schedules and coordinates meetings with vendors, department staff and others regarding purchasing matters. Division contact for MFD and shredding vendors including maintenance and supply ordering.
 
Coordinates cell phone management including ordering and cancelling phones, tracking usage and payment of multiple cell phone invoices.
   
Researches prices on existing standing orders.
  
Instructs staff regarding procurement policies, procedures, products, deliveries and a variety of related matters.
  
Coordinates group purchases; makes travel and conference/training arrangements including tracking of payment.
  
Exchanges/returns materials, supplies, client merchandise and equipment.
  
Facilitates work order requests with Facilities and IT; oversees Health & Human Services vehicle fleet maintenance.
  
Files, photocopies and types materials.

MATERIALS AND EQUIPMENT USED:
General office equipment
ComputerEducational and Experience:
High school diploma or equivalent (Associates Degree preferred), vocational/technical training in purchasing or business with two years purchasing experience preferred; or any equivalent combination of education, training and experience that provides the necessary knowledge, skills and abilities.High school diploma or equivalent (Associates Degree preferred), vocational/technical training in purchasing or business with two years purchasing experience preferred; or any equivalent combination of education, training and experience that provides the necessary knowledge, skills and abilities.