What are the responsibilities and job description for the Accounts Payable Specialist position at Cobalt Recruitment?
A Growing Multifamily Developer is seeking a detail-oriented Accounts Payable Specialist to support our growing portfolio of multifamily and mixed-use development projects. This individual will manage high-volume AP processing, ensure accurate job-cost allocation, and partner closely with project management, construction, and property teams.
Key Responsibilities
- Process a high volume of invoices, ensuring proper coding, approval routing, and alignment with company policies.
- Enter and manage invoices, vendors, purchase orders, and payments within Yardi Voyager (experience required or strongly preferred).
- Review invoices for accuracy related to job cost, GL coding, contracts, and development budgets.
- Reconcile vendor statements, follow up on discrepancies, and maintain positive vendor relationships.
- Prepare weekly payment runs (ACH, checks, wires) and ensure appropriate backup documentation.
- Support the month-end close with AP accruals, aging review, and accurate expense cut-off.
- Work closely with construction, development, and property management teams to validate cost allocations and resolve billing issues.
- Assist with onboarding new vendors, maintaining W-9s, and ensuring compliance with internal controls.
- Maintain digital AP filing, audit support, and ad hoc reporting needs.
Qualifications
- 3–6 years of Accounts Payable experience in real estate, development, or property management.
- Yardi Voyager proficiency highly preferred (Yardi AP, job cost, purchasing modules).
- Strong understanding of job costing, accruals, and real estate accounting workflows.
- Excellent Excel skills (VLOOKUPs, pivot tables a plus).
- Highly organized, detail-oriented, and comfortable in a fast-paced, deadline-driven environment.
- Strong communication skills and ability to collaborate across departments.
Salary : $65,000 - $80,000