What are the responsibilities and job description for the RECORD SPECIALIST position at City of Evansville?
RECORDS SPECIALIST
DUTIES
Assist Officers/Detectives with various requests.
Summons processing for Prosecutor’s office.
Process “deceased person” list to purge files.
Notary functions.
Operate, enter, delete and validate all items into IDACS/NCIC. All personnel must be certified IDACS/NCIC within six (6) months.
Relay inquires/information to other sections.
Be a resource for location of referral data.
Fingerprint/Photograph for permits, Parole/Probation register, etc.
Criminal History Checks.
Operates Record Management System (RMS) and PC terminals to enter, receive and manipulate data.
Work the front counter taking requests for reports on various crimes and incidents per operational guidelines.
Printing copies of reports for public and media.
Taking payments for various permits and criminal histories.
Answering phone calls.
Taking various criminal and incident reports over the phone per operational guidelines.
Protective order processing.
Scan and attach items to case files as needed.
Reporting NIBRS to State/Federal for statistics.
Checking, correcting, and submitting accident reports.
Enter repossessed and abandoned vehicles.
Maintain committal paperwork.
Maintain the Ride-a-long program paperwork.
Processing expungements.
Name candidate, merging, and clean up.
Maintain basket of media reports from past 24 hours; also send daily media report out by email.
Enter all gun permits into system and maintain monthly counts of issued gun permits and sales.
Acts promptly in emergencies when under pressure; maintaining composure at all times.
Perform any other tasks or work given by the Records Room Supervisor and/or department command staff.
JOB REQUIREMENTS AND DIFFICULTY OF WORK
High School diploma or equivalent.
Type 30 WPM.
Cannot have a felony conviction or any drug related misdemeanor convictions.
Pass security investigation (background, polygraph) including federal fingerprint check.
Able to successfully carry out all listed duties of Record Specialist.
Must be certified for IDACS/NCIC within 6 months and must maintain certification in order to continue employment.
Must be able to bend, stretch, push, pull, reach and endure prolonged sitting.
Must be able to deal with members of the public who may be angry, frustrated, irritated, scared, etc.
Must become proficient in using photo-imaging, inked fingerprints, and other computer generated equipment and software.
RESPONSIBILITY
Able to work any shift, overtime, weekends and holidays.
Must be able to work at times without the supervision or enforcement powers of a sworn officer.
PERSONAL WORK RELATIONSHIPS
Must be able to maintain communication with Evansville Police Department, County, State and Federal Officers, as well as employees of other City, County, State, and Federal offices. Must maintain a helpful attitude when relaying information to members of the public when information is needed about provided services. Records Room non-sworn employees report directly to their section/unit/division supervisors.
PHYSICAL EFFORT AND WORKING ENVIRONMENT
Work is performed in an office setting.
Performance of duties will be in a congested area.
Must be able to maintain and foster a professional working environment.
Position : 1901312
Code : 1236-1
Type : INTERNAL & EXTERNAL
Location : POLICE CIVILIAN
Posting Start : 09/28/2026
Posting End : 12/31/9999
Salary : $37,256 - $49,634