FINANCE ACCOUNT CLERK II

Job Summary

This position maintains bookkeeping records and processes accounts payable transactions for the Finance Department while providing administrative support as a backup receptionist and departmental point of contact.

Essential Duties and Responsibilities

Financial & Accounts Payable Operations

• Processes department requisitions and invoices while monitoring fund account availability and balances.
• Prepares legal invoices from City and external attorneys to ensure accurate and timely payment processing.
• Executes daily accounts payable functions in accordance with established City policies and procedures.
• Manages and executes the City check run as the designated backup in the absence of the A/P supervisor.
• Assists with special accounting projects, data entry, and financial reporting as assigned.

Administrative & Customer Support (Secondary duties)

• Serves as the secondary point of contact for the public, greeting visitors and directing inquiries to the appropriate City staff or department.
• Manages the central telephone line, answering incoming calls and routing them to the appropriate personnel.
• Oversees mail operations by sorting and distributing all incoming City correspondence and mail on a daily basis.
• Performs general clerical duties, including filing, scanning, and data management, to support efficient office operations.

Skills, Abilities and Knowledge

• Proficiency with basic computer bookkeeping and accounting software.
• Ability to accurately process financial and administrative information and maintain organized records.
• Ability to perform routine, standardized tasks accurately and in accordance with established policies and procedures.

Education and Experience

• High school diploma or equivalent.
• Minimum of two (2) years of bookkeeping experience.
• Experience with accounts payable practices and procedures preferred.

Work Environment and Physical Requirements

• Work is primarily performed in a standard office environment.
• Requires limited field work, including asset inventory and petty cash audits.

*This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee.

Position : 1301008

Code : 1-83

Type : INTERNAL & EXTERNAL

Location : FINANCE

Posting Start : 09/28/2026

Posting End : 12/31/9999