What are the responsibilities and job description for the Office Coordinator position at City of Chesapeake?
Position Information
Working Title of Vacant Position
Office Coordinator
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
HUMAN SVCS
Division
HS PRETRIAL SERVICES
Requisition Number
2025445
Number of hours worked per week
40
Work Schedule
Monday- Friday 8am-5pm
Work Site Location
1202 20th St.
Position Driving Requirement
N - Never
Pay Grade
GE05
Pay Basis
Semi-Monthly
Advertised Salary
$40,531- $53,704/ annually
Based on qualifications and experience
Based on qualifications and experience
Job Description
Are you an organized, detail-oriented professional who thrives in a dynamic environment? This position offers the opportunity to play a vital role in supporting community programs, supervising staff and interns, and ensuring smooth daily operations. You’ll be at the center of coordinating office services, managing budgets and reports, and contributing to initiatives that directly impact public safety and community justice.
Key Responsibilities:
- Manage office services, including payroll, purchasing, records control, project coordination, and budget/accounting operations.
- Coordinate the collection of supervision fees and prepare financial and operational reports.
- Assist with writing and renewing grants, as well as developing policies and procedures.
- Serve as primary note-taker for Community Criminal Justice Board meetings.
- Interpret and communicate operating policies and procedures to staff.
- Supervise, guide, and evaluate subordinate staff, volunteers, and interns to ensure productivity and progress.
- Train, motivate, and provide performance assessments for staff.
- Participate in job applicant interviews and coordinate orientation/training for new employees, interns, and volunteers.
- Oversee public records management.
- Serve as the office “Super User” for the data management system, and operate standard office technology including email and electronic calendars.
- Assist with offender intake and supervision, and perform related tasks as needed.
The City of Chesapeake offers an exceptional range of benefits.
Required Qualifications
VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires any combination of education and experience equivalent to an associate’s degree in word processing, secretarial skills, or a closely related field.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES: Depending on departmental operational requirements, may require valid driver’s license and driving record in compliance with City Driving Standards.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES: Depending on departmental operational requirements, may require valid driver’s license and driving record in compliance with City Driving Standards.
SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Preferred Qualifications
Must possess advanced knowledge of agency targets/goals, standards, policies and procedures; is sensitive to the interrelationship of agencies, organizations, and criminal justice components and functions relevant to program operations; has considerable knowledge of bookkeeping methods used in maintaining financial accounts and records; and payroll procedures, paying invoices, controlling inventories, ordering supplies, purchasing equipment, records control, budget accounting; ability to supervise subordinates, evaluate job performance, interpret personnel and operating policies and requirements for staff; ability to create new systems or revise established procedures; ability to coordinate collection of supervision fees and preparation of financial and operations reports; possess job interviewing skills; ability to operate a personal computer to access e-mail, electronic calendars; serve as a “Super User” for the office data management system; Must be computer literate at time of hire, possess a valid driver’s license and, successfully complete a criminal background, and DMV check, and obtain certification to operate a VCIN criminal record check terminal after employment/training.
Posting Detail Information
Job Open Date
10/03/2025
Job Close Date
10/12/2025
Open Continuous
No
Special Instructions to Applicants
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
M=Medium - Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Occasionally- Up to 1/3 of the time.
Sitting
Continuously- 2/3 or more of the time.
Walking
Frequently- From 1/3 to 2/3 of the time.
Lifting
Occasionally- Up to 1/3 of the time.
Lifting Amount
Exerting up to 10 lbs
Carrying
Occasionally- Up to 1/3 of the time.
Carrying Weight
Exerting up to 10 lbs
Pushing/Pulling
Occasionally- Up to 1/3 of the time.
Pushing/Pulling Weight
Exerting up to 10 lbs
Reaching
Occasionally- Up to 1/3 of the time.
Handling
Occasionally- Up to 1/3 of the time.
Fine Dexterity
Continuously- 2/3 or more of the time.
Kneeling
Rarely- Less than 1 hour per week.
Crouching
Occasionally- Up to 1/3 of the time.
Crawling
Never- Never occurs.
Bending
Occasionally- Up to 1/3 of the time.
Twisting
Occasionally- Up to 1/3 of the time.
Climbing
Never- Never occurs.
Balancing
No Response
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
N = Never
Machines, Tools, Equipment and Work Aids Used
Desktop or laptop computer; fax; scanner; printer; copier; multi-line telephone
Protective Equipment Required
n/a
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
N = Never
Physical Danger or Abuse
N = Never
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
W = Several Times Per Week
Extreme Temperatures
W = Several Times Per Week
Noise and Vibration
M = Several Times Per Month
Fumes and Odors
S = Seasonally
Wetness/Humidity
N = Never
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Frequently- From 1/3 to 2/3 of the time.
Emergency Situations
Rarely- Less than 1 hour per week.
Frequent Change of Tasks
Continuously- 2/3 or more of the time.
Irregular Work Schedule/Overtime
N = Never
Performing Multiple Tasks Simultaneously
Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team
Frequently- From 1/3 to 2/3 of the time.
Tedious or Exacting Work
Occasionally- Up to 1/3 of the time.
Noisy/Distracting Environment
Continuously- 2/3 or more of the time.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
NO
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
Salary : $40,531 - $53,704
