Junior Administrative Assistant

Junior Administrative Assistant - Temp

Reception Duties:

• Greet and escort all guests, including clients and vendors visiting the premises; Enter all incoming guests and vendors into building security system
• Answer the main phone line and forward calls to their appropriate recipients
• Distribute incoming mail and preparing outgoing mail and packages
• Maintain the conference room calendars and prepare the room for meetings
• Oversee office inventory and order supplies as needed
• Interact with vendors
• Interact with building staff for any repairs
• Prepare and process invoices through internal system and department credit card

Administrative Duties:

• Assist with travel arrangements (i.e. hotels, flights, and car service)
• Assist with expense reports
• Assist with filing of confidential documents
• Ad-hoc projects for various departments
• Possibility to take on more responsibilities based on experience level

Professional Qualifications and Business Competencies:

• Knowledge and application of Microsoft Office products
• Strong written and verbal communication skills
• Good interpersonal skills as the first point of contact for all employees and guests
• Detail-oriented and strong organizational skills
• Ability to multitask and prioritize ongoing requests