ADMINISTRATIVE ASSISTANT/PROJECT COORDINATOR - $85-110K

ADMINISTRATIVE ASSISTANT/PROJECT COORDINATOR - $85-110K

Global firm has an excellent opportunity to join their collaborative environment in a role supporting the CTO and team with administrative support and project coordination. This position is perfect for a motivated, efficient and detail orientated individual with strong communication skills.

Responsibilities Include:

• Provide administrative assistant to the CTO and their Chief of Staff.
• Coordinate senior leadership team’s calendars, including scheduling appointments, arranging meetings, and anticipating needs
• Assist with drafting presentation and briefing materials
• Submit and receive purchase orders, coordinating renewals and vendor follow ups as needed
• Maintain data and project updates for internal check-ins and coordination with other teams, assist with project reporting and communication with all parties involving deadlines, deliverables, status updates, and the like
• Manage the IT Contracting process including coordination with the legal team and facilitating document review across necessary parties
• Assist with planning and coordination of team events occasionally
• Provide back-up admin support to other team members as required.
• Work on special projects as assigned.

Qualifications Include:

• Bachelor's degree or equivalent experience is strongly preferred
• Minimum of 3 years of experience in an administrative or project coordinator role (or one that combines both) working in a fast-paced environment
• Exceptional organization, project management, and time management skills
• Outstanding interpersonal and communication skills, both verbal and written
• Strong technical skills; Proficiency in MS Office Suite (specifically Outlook, Word, Excel, and PowerPoint)