What are the responsibilities and job description for the Administrative Assistant position at Project Hospitality?
Work Schedule: Full time, Monday - Friday, 9:00 a.m. - 5:00 p.m.
SUMMARY: Provides administrative support for all program activities and serves as an assistant to the Program Director.
RESPONSIBILITIES:
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Work collaboratively with the operations department on lease acquisition for the program.
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Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
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Responsible for ordering, tracking program supply expenses.
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Maintain electronic and manual filing systems.
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Submit and reconcile expense reports, including monthly rents.
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Ensure mail distribution and Site supply inventory.
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Handle sensitive information in a confidential manner.
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Take notes and ensure proper documentation of minutes during meetings.
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Maintain lines of communication between the accounts payable department and program in relation to invoices.
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Communicates with vendors to secure service delivery.
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Assist with the execution of the end-of-year fiscal projects.
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Track all program clients enrolled in Health Homes.
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Contribute to team efforts by accomplishing related tasks as needed and any other administrative tasks as assigned by the Program Director and Area Director.
QUALIFICATIONS:
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High school diploma/GED with at least 3 years experience.
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Extensive knowledge of the Microsoft Office suite and Google Workspace is preferred.
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Experience working with a nonprofit agency is a plus.
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Must have exceptional communication skills both orally and in writing.
Salary : $22 - $25