Senior Executive Assistant

About the Role

Experience out of Financial Services is required.

We are seeking an Executive Assistant with a minimum of 10 years experience to provide high-level administrative and operational support to a very busy team.

This role is heavily administrative in a fast-paced environment. You’ll play a key role in ensuring smooth day-to-day operations, supporting strategic initiatives, and engaging with a variety of stakeholders across our financial services firm.

Key Responsibilities

• Deliver proactive and comprehensive administrative support to the team, including but not limited to managing phone coverage, calendar coordination, domestic and international travel arrangements, logistics, document preparation and expense reporting.
• Assist with internal and external communications, including coordination with internal and external stakeholders.
• Maintain internal systems, files, and reports with accuracy and discretion.
• Proactively identify opportunities to improve processes and support team effectiveness.

Requirements:

• Experience working in a financial services firm is required.
• Bachelor's degree required.
• 10 years of administrative experience at a Financial Services firm
• Proven ability to multi-task and prioritize in a high-pressure, fast-paced environment.
• Ability to create PowerPoint presentations
• Strong working knowledge of Microsoft Excel.
• Excellent verbal and written communication skills.
• Exceptional discretion, judgment, and emotional intelligence.
• A strong team player with a proactive, “roll-up-your-sleeves” mindset.
• Ability to work independently and take initiative on new projects.
• High level of attention to detail, follow-through, and organizational skill.
• Prior experience with event planning or operational support is helpful, but not required.
• A genuine interest in Human Resources and a desire to learn and grow in the field would be appreciated.