Executive Assistant

Job Summary:

The Executive Assistant to the President and CEO plays a pivotal role in ensuring the smooth operation of the executive office. This individual will be responsible for managing the President and CEO’s calendar, coordinating meetings, and handling a wide range of administrative tasks, including managing communications, scheduling appointments, organizing documents, and overseeing daily operations. The role requires high organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.

PAYRATE: $60,000 per year

Location: Philadelphia, PA 19131

Key Responsibilities

• Maintain and regularly update the President & CEO’s calendar to ensure efficiency and timely scheduling.
• Schedule appointments and meetings according for the President & CEO.
• Manage logistics for both virtual and in-person meetings, including reserving conference rooms or ensuring Zoom links are provided.
• Use Outlook365 to schedule meetings, ensuring all necessary details (title, location, time, agenda, attendees) are accurately entered.
• Handle all incoming mail, sorting it into appropriate categories.
• Ensure all important documents, meeting minutes, and correspondence are organized and accessible.
• Act as the primary point of contact between the President & CEO and internal/external stakeholders.
• Anticipate the needs of the President & CEO, providing proactive support and assistance to streamline operations and improve workflow.
• Maintain accurate records of all appointments, meetings, and communication for the President & CEO.
• Coordinate and confirm meeting details with internal and external attendees
• Ensure virtual meetings (Zoom) are set up properly, with necessary tools, links, and meeting rooms reserved.
• Support with personal tasks, as needed, to ensure the CEO/President can focus on strategic responsibilities.

Qualification

• Bachelor's degree in Business Administration, Public Administration, Healthcare Management, or a related field preferred.
• Minimum of 5-7 years of experience supporting senior executives or a CEO preferred.
• Exceptional written, verbal, and interpersonal communication skills.
• Excellent organizational, time management, and multitasking abilities.
• High level of professionalism, discretion, and judgement.
• Proficiency in Microsoft Office suite and calendar management tools.
• Ability to work independently, manage competing priorities, and anticipate needs.

HumanWorks Affiliates Services is an Equal Employment Opportunity and Affirmation Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability or other applicable legally protected characteristics

***We are a smoke-free and drug-free environment.***

#INDCF

Job Type: Full-time

Pay: $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant: 3 years (Required)

Ability to Commute:

• Philadelphia, PA 19131 (Required)

Work Location: In person

Salary : $60,000