Talent Acquisition Operations Coordinator

Title: Talent Acquisition Operations Coordinator

Location: Houston, TX (Remote, occasional onsite requirement)

Hours: 8am – 5pm CST

Duration & Type: Initial 12-month contract with potential for extension or conversion

Compensation: Competitive W2 hourly rate ($20.50-22.50 per hour), plus access to healthcare and dental insurance plans of choice (benefit plan details available upon request)

Summary

Chamberlain Advisors is currently seeking a Talent Acquisition Operations Coordinator for our direct client. This role is ideal for a recruiting professional who thrives in a structured, high-volume environment and enjoys supporting large-scale hiring initiatives. The selected candidate will play a critical role in ensuring hiring processes are executed efficiently while maintaining exceptional attention to detail, compliance, and candidate experience.

This position will primarily focus on reviewing a high volume of pre-recorded candidate interviews, evaluating applicants against established hiring rubrics and selection criteria, and supporting recruiting operations throughout the hiring lifecycle. Success in this role requires strong organizational skills, consistency in candidate evaluation, sound judgment, and the ability to perform repetitive tasks with a high degree of accuracy. Click Now to Apply!

What You Will Be Accountable For

• Review and evaluate a high volume of pre-recorded candidate interviews daily using established hiring guidelines and scoring rubrics.
• Maintain calibration with recruiting teams to ensure consistent and objective candidate assessments.
• Support sourcing and selection activities across corporate and operational recruiting functions.
• Schedule interviews, assessments, and pre-employment testing activities.
• Create and distribute interview guides utilizing recruiting software and internal systems.
• Communicate hiring decisions, candidate status updates, offers, and rejections through phone, email, and written correspondence.
• Collect, enter, maintain, and validate applicant and new hire information within ATS and HR systems.
• Process employment-related documentation, including I-9 verification, background checks, license verification, fingerprinting, medical clearances, and onboarding documentation.
• Support onboarding activities, including new hire system setup and data management.
• Maintain accurate records and ensure compliance with company policies and applicable employment regulations.
• Ensure confidentiality and security of applicant and employee information at all times.
• Process recruiting requisitions and verify approvals for new and replacement positions.
• Post positions within applicant tracking systems and internal job posting platforms.
• Support high-volume hiring initiatives, mass hiring events, and bid processes.
• Coordinate interview scheduling and training class placement activities.
• Calculate salary determinations for applicable union and non-union positions.
• Serve as a liaison between recruiters, hiring managers, vendors, and other stakeholders.
• Provide exceptional customer service to candidates, employees, recruiters, and hiring managers.
• Respond promptly to inquiries while adhering to established service-level expectations.
• Escalate complex or non-routine issues as appropriate.
• Identify opportunities to improve recruiting operations, workflows, and staffing center processes.
• Participate in special projects and departmental initiatives as assigned.
  
  

What Qualifications You Need

• Experience supporting high-volume recruiting and talent acquisition operations.
• Experience interviewing, screening, and evaluating candidates against defined hiring criteria.
• Experience utilizing Applicant Tracking Systems (ATS), CRM platforms, and recruiting technologies.
• Strong attention to detail with the ability to maintain accuracy in repetitive, process-driven work.
• Excellent organizational, time management, and prioritization skills.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced, team-oriented environment.
• Working knowledge of employment practices, recruiting processes, and candidate lifecycle management.
• Intermediate to advanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and database systems.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
  
  

Preferred Qualifications

• Experience with Phenom CRM and talent acquisition platforms.
• Aviation, airline, or transportation industry recruiting experience.
• Experience supporting large-scale hiring initiatives or operational recruiting teams.
• Familiarity with Taleo or similar enterprise applicant tracking systems.
  
  

About Our Client

With over 90,000 employees across the world, our client is always looking for talented, driven, and passionate individuals to join their team. Devoted to delivering profitability and sustainable long-term value for their customers, communities, shareholders, and co-workers around the world, our client is one of the best in the industry. This organization is dedicated to empowering employees to be innovative and continuously encouraging employees to develop their skills and interests to advance their professional careers.

Why Work with Chamberlain?

Chamberlain Advisors is a veteran-owned business that provides human capital solutions through contract, contract-to-hire, direct-hire, and retained-search opportunities. Chamberlain candidates benefit from our unique hiring and interviewing process which has been designed to increase the likelihood that they will be successful in their job searches. This is achieved through our 5-step recruitment process, ensuring top-of-the-line candidate experience. Find out what makes us different; apply to Chamberlain today.

Equal Opportunity Employer

Chamberlain Advisors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Chamberlain Advisors complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Chamberlain Advisors expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Chamberlain Advisors' employees to perform their job duties may result in discipline up to and including discharge.