What are the responsibilities and job description for the Talent Acquisition Coordinator position at Apex Systems?
Job#: 3029545
Job Description:
Role: Talent Acquisition Coordinator
Location: Hybrid in Houston, TX (77046)
Contract Duration: 6 Months
Rate: 23-26/hr W2
Our client is looking for an experienced and motivated individual to fill the position of Contract Talent Acquisition Coordinator within our Talent Acquisition group based in Houston, Texas.
The Talent Acquisition Coordinator serves as a critical operational and analytical partner to the recruiting organization in a fast paced corporate environment. This role goes beyond scheduling and logistics to include ATS optimization, data integrity, reporting, compliance support, and candidate experience strategy across the full recruiting lifecycle.
Essential Job Responsibilities:
Recruiting Operations & Coordination
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6 months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6 months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.
Apex Systems is part of the Commercial Segment of ASGN Incorporated.
NYSE: ASGN
4400 Cox Road
Suite 200
Glen Allen, Virginia 23060
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Apex Systems.
Job Description:
Role: Talent Acquisition Coordinator
Location: Hybrid in Houston, TX (77046)
Contract Duration: 6 Months
Rate: 23-26/hr W2
Our client is looking for an experienced and motivated individual to fill the position of Contract Talent Acquisition Coordinator within our Talent Acquisition group based in Houston, Texas.
The Talent Acquisition Coordinator serves as a critical operational and analytical partner to the recruiting organization in a fast paced corporate environment. This role goes beyond scheduling and logistics to include ATS optimization, data integrity, reporting, compliance support, and candidate experience strategy across the full recruiting lifecycle.
Essential Job Responsibilities:
Recruiting Operations & Coordination
- Partner closely with Sourcers, Recruiters and Hiring Managers to manage end to end requisition administration, including assisting with job postings, candidate status tracking, and interview logistics and invoice processing
- Schedule high volume, complex interview processes (virtual, phone, and onsite), coordinating across multiple calendars, time zones, and stakeholder groups
- Coordinate candidate travel, accommodations, interview day logistics, expense tracking, and reimbursements
- Prepare and distribute interview schedules, interview guides, and candidate materials in advance of interviews
- Partner with sourcers and recruiters to facilitate post interview debriefs, collect interview feedback, and ensure timely candidate dispositioning
- Serve as one of the primary points of contact for candidates, delivering a professional, timely, and engaging experience
- Provide proactive communication and status updates to candidates throughout the hiring process
- Host and greet candidates during onsite interviews when applicable
- Partner with the sourcers and recruiters to maintain accurate and compliant candidate and requisition data within the Applicant Tracking System (Workday)
- Post roles internally and externally and configure screening questions as requested
- Track offers, interview documentation, and hiring approvals in the ATS
- Ensure recruiting activities comply with applicable employment laws, data privacy standards, and company policies
- Run and maintain recruiting reports to support recruiter productivity, pipeline health, and hiring outcomes
- Audit ATS and HR system data for accuracy and completeness; identify discrepancies and recommend corrective actions
- Utilize Excel (pivot tables, formulas, lookups, charts) to analyze recruiting and staffing data
- Partner with HR Analytics or HRIS teams as needed on dashboards and recurring reporting
- Collaborate with HR Operations and Onboarding to support pre employment processes including background checks, drug screens, and reference checks
- Assist with onboarding coordination, and new hire readiness with HR, IT, and Payroll as needed
- Provide support with recruiting events, career fairs, university recruiting, and internal hiring initiatives
- Provide support to University Relations Coordinator(s) or Recruiting Operations team members during peak hiring periods
- Customer Focus & Candidate Advocacy
- Time Management & Priority Setting
- Resourceful, Attention to Detail & Data Integrity
- Strong Written & Verbal Communication
- Analytical Thinking & Problem Solving
- Proactive Team Collaboration & Professional Judgment
- Confidentiality & Ethical Handling of Data
- Minimum Education High School Diploma or GED
- 3 years of experience in recruiting coordination, HR operations, or talent acquisition support within a corporate environment
- Proficiency in Microsoft Office (Advanced Excel, Outlook, Word, PowerPoint)
- Experience working with an Applicant Tracking System, preferably Workday
- Demonstrated ability to manage multiple priorities in a high volume, fast paced environment
- Strong customer service mindset with the ability to interact professionally with candidates, executives, and cross functional partners
- Bachelor’s degree in Human Resources or related field preferred
- Exposure to recruiting analytics, reporting, or workforce data
- Prior experience supporting corporate, professional, or campus recruiting programs
- Familiarity with compliance, audit processes, or regulated environments
- Experience supporting hybrid or geographically distributed hiring teams
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6 months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6 months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.
Apex Systems is part of the Commercial Segment of ASGN Incorporated.
NYSE: ASGN
4400 Cox Road
Suite 200
Glen Allen, Virginia 23060
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Apex Systems.
Salary : $23 - $26