Construction Project Adminstrator

CONSTRUCTION PROJECT ADMINISTRATOR

Pittsburgh, PA (Northern Suburbs)

$65,000- $80,000 Bonus

A lean and growing construction organization is seeking a Construction Project Administrator to support project management and field operations across multiple active jobs. This role is ideal for someone who thrives in a fast-paced, detail-driven environment and enjoys owning the administrative backbone of construction projects from start to finish.

This position is open due to a planned long-term retirement, allowing for a structured transition and hands-on training period with the current incumbent.

• 100% employer-paid medical, dental, and vision coverage
• Lean team structure with direct exposure to Project Managers and leadership
• High visibility role with ownership over project documentation and workflows
• Opportunity to help improve and standardize construction administration processes
• Strong autonomy with early trust and minimal red tape
  
  

Overview Of The Role

• Manage and maintain contracts, subcontracts, RFIs, submittals, change orders, permits, and closeout documentation
• Track document workflows, approvals, and project status updates
• Maintain logs for RFIs, submittals, issues, and change orders
• Support Project Managers with scheduling, coordination, and documentation needs
• Prepare meeting agendas, attend meetings, and document action items
• Distribute correspondence, reports, and project updates to internal and external stakeholders
• Assist with subcontractor setup and vendor coordination
• Support invoice coding, routing, and tracking
• Assist with pay applications, lien waivers, and cost tracking reports
• Assemble turnover packages including warranties, O&M manuals, as-builts, and closeout documents
• Track compliance items such as COIs, insurance, safety documentation, and site access requirements
• Identify opportunities to streamline administrative workflows
• Support standardization of templates, logs, and filing systems
  
  

Preferred Qualifications

• 3 years of experience in a Construction Project Administrator or similar construction support role
• Strong understanding of construction project documentation and workflows
• Experience with construction/project management software (Trimble/Vista or Spectrum preferred)
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple projects simultaneously
• Strong communication and coordination skills
  
  

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