What are the responsibilities and job description for the Billing Specialist position at CFS?
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Location: Newton, MA (Hybrid work schedule)
Type: Full-Time
Reports to: Controller / Accounting Manager
Salary Range: $55,000 - $65,000
About The Role
A well‑established construction and mechanical services firm in Boston, MA is seeking an experienced Billing Specialist to support its project accounting and billing operations. This role centers around preparing AIA pay applications, maintaining up‑to‑date job cost data, and ensuring billing accuracy for active construction projects.
The ideal candidate brings direct construction industry billing experience, strong attention to detail, and the ability to collaborate effectively with project managers and accounting leadership.
Billing Specialist Responsibilities
Location: Newton, MA (Hybrid work schedule)
Type: Full-Time
Reports to: Controller / Accounting Manager
Salary Range: $55,000 - $65,000
About The Role
A well‑established construction and mechanical services firm in Boston, MA is seeking an experienced Billing Specialist to support its project accounting and billing operations. This role centers around preparing AIA pay applications, maintaining up‑to‑date job cost data, and ensuring billing accuracy for active construction projects.
The ideal candidate brings direct construction industry billing experience, strong attention to detail, and the ability to collaborate effectively with project managers and accounting leadership.
Billing Specialist Responsibilities
- Prepare accurate monthly AIA G702/G703 pay applications for multiple construction projects.
- Work closely with project managers to confirm billing percentages, approved change orders, retainage, and progress schedules.
- Maintain job cost details and up‑to‑date contract values, budget adjustments, and subcontractor documentation.
- Process subcontractor pay applications and verify contract compliance.
- Track and manage lien waivers, certificates of insurance, and project billing requirements.
- Submit billing packages to general contractors or owners and follow up on outstanding invoices.
- Assist with month-end close reporting related to AR aging, job cost updates, and revenue tracking.
- Support audit documentation requests and internal accounting needs.
- Construction industry experience required.
- AIA billing experience required, preferably with G702/G703 formats.
- Familiarity with construction accounting systems (Sage, Vista, Procore, Spectrum, or similar).
- Strong Excel skills (pivot tables and VLOOKUP preferred).
- Ability to interpret construction contracts, billing schedules, and compliance requirements.
- Highly organized; able to manage multiple competing project deadlines.
- Strong communicator capable of coordinating with project managers, subcontractors, and billing teams.
- Detail‑oriented with excellent follow‑through.
- Thrives in a fast‑paced, project‑driven environment.
- Reliable, proactive, and committed to accuracy.
Salary : $55,000 - $65,000