Operations Coordinator

Full-Time - Onsite 5 days a week - Washington, DC

We are seeking a highly organized and proactive Operations Coordinator to support the day‑to‑day administrative and operational functions of a busy, mission‑driven DC office. This role is central to creating a smooth, professional, and welcoming workplace while partnering across teams to support staff and leadership.

Why This Role Stands Out

• Mission-driven work—you’ll see the impact of the organization’s work firsthand
• Regular team engagement, including weekly coffee chats and monthly discussions on global and regional issues
• Smart, collaborative team—highly accomplished colleagues without the ego
• Stable organization with strong reputation and tenure
• Friendly, supportive environment—especially within operations and finance
• Excellent work/life balance with a 7-hour workday
• Strong benefits package
  
  

Key Responsibilities

• Manage front desk operations, visitor experience, and office security procedures
• Oversee office operations and facilities, including maintenance, supplies, and vendor coordination
• Support onboarding and offboarding, including workspace setup and access
• Coordinate mail, shipping, and deliveries (FedEx, UPS, etc.)
• Maintain office organization, seating plans, and shared spaces
• Assist with J-1 visa coordination and support for fellows
• Manage vendor relationships, contracts, and invoice processing
• Support internal communications and all-staff announcements
• Ensure a clean, organized, and well-functioning office environment
• Assist with emergency preparedness and office-wide communications
  
  

Qualifications

• 3 years of office administration or operations experience
• Strong organizational, multitasking, and problem-solving skills
• Excellent communication and interpersonal abilities
• High level of professionalism and customer service mindset
• Experience working with vendors, facilities, or office services
• Ability to handle confidential information with discretion
• Proficiency with Microsoft Office and general office systems
• Bachelor’s degree preferred
  
  

#INJUN2026

Operations Coordinator

Operations Coordinator

Operations Coordinator