What are the responsibilities and job description for the Front Office Coordinator position at Career Group?
Our client, a major private equity company, is seeking a polished, proactive Front Office Coordinator to manage daily front desk operations and provide high-touch administrative support to guests and investment professionals. This role plays a key part in maintaining a welcoming, well-run office environment and ensuring seamless support across multiple time zones.
**Please note this is an onsite, temporary, part-time role in Larkspur, CA from 1:00PM - 5:00PM (Mon-Fri). Pay will be $70k annually.**
Key Responsibilities
- Serve as the first point of contact for guests, providing a professional and welcoming front office experience.
- Coordinate complex executive calendars and domestic and international travel arrangements.
- Manage conference room scheduling, visitor registration, and office supply inventory.
- Maintain shared office spaces and oversee kitchen operations, catering, and daily lunch orders.
- Answer and route incoming calls, process mail and packages, and coordinate with vendors.
- Assist with meeting preparation, office events, and occasional personal administrative support for executives.
- Partner with the administrative team to fulfill requests from investment professionals through an internal ticketing system.
Qualifications
- 2 years of experience in office coordination, administrative support, hospitality, or a related role.
- Exceptional organizational skills with the ability to prioritize multiple responsibilities in a fast-paced environment.
- Professional, polished demeanor with outstanding written and verbal communication skills.
- Proficiency with Microsoft Office Suite and Zoom.
- Positive, collaborative attitude with a strong sense of ownership and reliability.
Salary : $70,000