Administrative Assistant – Public Desk

Administrative Assistant – Public Desk

A leading investment firm is hiring for an Administrative Assistant to support a team of 12 (including 4 MDs) within their Public Desk division.

Location: Greenwich, CT

Hybrid: 3-5 days in the office – flexibility as needed to come in if there something in in the office, etc.

Hours: Core hours are 8:30-5:30 pm, flexibility for overtime as needed

Salary commensurate with experience - $90-105k base range paid overtime (5-10 hours/week that will add up!) bonus top benefits package

Responsibilities:

• Heavy calendar management via Outlook
• Create and process expense reports
• Coordinate travel arrangements, both domestic and international
• Management of contacts in Microsoft Outlook
• Multiple phone line coverage
• Compliance tracking and reporting
• Heavy coordination of meetings and conference rooms
• Provide back-up support/coverage to reception as needed with 7:30-5:00 pm onsite hours

Skills and Requirements:

• 3-5 years of administrative support experience ideally in finance (strongly preferred) or within professional services
• BA/BS preferred with solid academic performance
• Knowledge of Microsoft office products
• Exceptional organizational skills and attention to detail
• Ability to maintain process and meet deadlines
• Excellent judgement and someone who takes pride in their work
• Maturity and high degree of professionalism

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.